Personal Assistant to Principal - Bradford, United Kingdom - SkillsHouse Bradford

Description

Job Description

To contribute to the development of a strong, effective academy with an emphasis on promoting a culture of educational excellence, within a caring and secure environment enriched with the values of discipline, mutual care and respect which extends beyond the academy into the wider community.

• Provide an effective administration support service to the Principal to ensure they can undertake their role efficiently.

• Act as the first point of contact with the Principal, using discretion and ensuring all visitors and callers receive a professional response and are dealt with by the appropriate person.

• Liaise daily with the Principal regarding the events of the day and follow up on any consequential actions.

• Provide PA support to members of the SLT as required.

• Oversee and maintain the records of SLT meetings, maintaining records and ensuring their completeness.

• Show confidentiality and discretion at all times.

Main Responsibilities

• Support the Principal in the delivery of his/her roles and responsibilities.

• Support the Principal with internal and external correspondence and the organisation of his/her calendar.

• Manage all correspondence and related confidential work for the senior team when appropriate.

• Lead the organisation and minuting of meetings on behalf of the Principal and the Senior Leadership team.

• Provide hospitality and make arrangements for visitors as requested by the Principal.

• Support the administration and organisation of key events on behalf of the Principal and Senior Leadership Team.

• Provide agendas and record and minute SLT, appropriate Governor and other meetings as directed by the Principal. This will include confidential meetings and the regular working of times beyond the school day including occasional evening work.

• Assist and work closely with the Principal, members of the SLT and other staff in the compiling, collating, completing of data returns including annual workforce census.

• Coordinate and oversee the production of the weekly staff bulletin, newsletters and communications from the Academy to parents.

• Liaise with the Central Office Recruitment Team on the implementation of the Trust's Recruitment Policy and Procedures.

• Lead the processing of recruitment of staff through the preparation and dissemination of letters, application packs and other such activities.

• Ensure all processes are followed correctly to satisfy the requirements of Safer Recruitment, including investigation of gaps in employment history, certificates and suitable documentation to satisfy Right to Work in UK legislation.

• Assist the Principal and members of the SLT with the advertising, recruiting, interviewing and appointing of staff.

Minimum Qualification Level

Level 2

Essential and Desirable Skills

• Experience of working in a senior administrative role.

• Experience of minuting meetings and undertaking follow up actions.

• Experience of organising events.

• Experience of liaising with committees, statutory bodies or agencies that provide oversight

• Experience of working in an educational setting.

• Ability to work with a variety of partners and key stakeholders in an effective manner

• Strong interpersonal and team-working skills.

• Excellent written and verbal communication skills - including the ability to draft concise and accurate reports for a range of audiences.

• Excellent understanding of administrative procedures and systems.

Training Provided

Yes