Administrator - 6 Month FTC - Glasgow, United Kingdom - Princes Limited

Description

Vacancy NameAdministrator - 6 Month FTCEmployment TypeFixed TermCountryUnited KingdomLocationGlasgowBusiness AreaOperationsWorkplace TypeHybridAbout PrincesThe Princes Group has over 7, employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures different food and drink products responsibly sourced and enjoyed by consumers every day. None of this would be possible without striving to be an employer of choice, where our colleagues are proud to represent our business.Role Description Please note: this is a 6 month Fixed Term Contract

Job Purpose:

To provide support to Line Managers on Office Administration.
Act as a point of contact for all general day to day office issues relating to the Glasgow site.

Principal Accountabilities:

Reception duties, sorting posts, greeting visitors contractor sign in, by using the pro-click system.

Controlling PPE onsite and ordering off PPE,Sending out PPE for repair.

Collate weekly EHS STAT. Near misses/Talk safe recording.

Collecting environmental data for Group H&S

Be Office champion for 5'S.

Raising PO for Waste on a monthly basis.

Ordering water for site and raising po.

Maintaining OCA for site and filing.

Maintaining reception documentation.

Ensure all people driven activities are conducted in line with employment legislation and best practice.

Answering of all Calls into Glasgow site and forward to appropriate person.

Ensure that all site specific and Company policies and procedures are communicated to employees and copies available where appropriate.

Provide support to line managers in relation to discipline and grievance issues.

Support line managers in any investigations and/or disciplinary/ grievance hearings.

Co-ordinate training and development activities for the site, ensuring the appropriate approvals are sought for training expenditure and that training records are maintained through site records.

Undertake general administration such as holiday records and maintenance of personnel files.

Attend all Union meetings take minutes and record.

Provide administrative support to other departments/functions as and when required.

Carry out any other tasks as may be reasonably be requested by the Operation Manager.

Ordering off all Office stationary and maintain Office supply

Role Requirements Skills/Knowledge:

Excellent communication skills

Excellent IT Skills particularly Microsoft Office, SAP

Experience of working within HR is desirable but not essential.