Event Administrator- 50 Best - Crawley, United Kingdom - William Reed Ltd

William Reed Ltd

Verified Company

Crawley, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Who we are:

We are William Reed.

We are the leading expert in the global Food & Drink industry.

50 Best is the global leader in premium gastronomic awards events, widely recognized as the leading innovator within our field.

Our brand portfolio now includes The World's 50 Best Restaurants, Asia's 50 Best Restaurants, Latin America's 50 Best Restaurants, 50 Best Discovery, as well as The World's 50 Best Bars and Asia's 50 Best Bars.

2021 will also see the launch of 50 Next as the portfolio continues to expand, with new launches planned for the years ahead.

The World's 50 Best Restaurants awards, now in their 19th year, is recognised around the world as the most credible indicator of the best places to eat on Earth.

It stimulates fervent debate and sometimes controversy, but the excitement it generates amongst those who aspire to make the list, and the massive interest it brings to the restaurant industry in general, has seen it grow into three eagerly anticipated, internationally influential events attended by at least 45 out of the 50 listed Chefs.

The series of events are sponsored by some of the most recognisable brands in the world.

Since the list was created in 2000, we've hosted event programmes across the globe, to name a few: Thailand, Australia, Spain, Singapore, France, Colombia, Peru and America.

Position:

Location:
Hybrid (2 days per week at our Crawley office)

Requirements:

Key Responsibilities:

Raise purchase orders, log invoices, and set up suppliers using the inhouse finance system
Using templates already created to set up documents such as: critical paths, annual calendars, run of events, WIP sheets, schedules and detailed operation manuals
Set up event folders and databases which advised
Stationary orders
Organise and manage event cupboards including making sure event kit boxes are socked
Set up and attend internal meetings. Take detailed minutes and actions from meetings
Keep annual calendar updated
Put event schedules into outlook calendars for internal team members
Coordinate the voting process across the 50 Best portfolio
Communicate with and organise the voting academy
Coordinate travel and accommodation for internal staff and key stakeholders
Invite and chase guests to attend events
Send out tickets
Adhoc administration duties for the Managing Director
Fulfilment of any necessary duties delegated by the Managing Director and Group Operations Manager

Required Skills and Experience:

Accuracy
Excellent grammar and spelling
Ability to manage multiple tasks at once
Initiative, organised, methodical
Experience of working in high pressure environment
Effective verbal and written communication
Excellent customer care
Be a natural team player
High level of IT competency must have strong computer skills including Excel, Word and PowerPoint
Ability to ensure efficient and sensitive handling of confidential information
General secretarial/PA skills also a benefit

Other information:

Company Benefits Include:

A competitive salary
25 days annual leave in addition to bank holidays

- increasing by one additional day after 6 years, up to a maximum of 30 days.

An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you At William Reed, we call this our "MeDay".
A volunteer day to take for supporting a chosen charity and giving back to the community.
Opportunity for hybrid working
Contributory Pension
Life Assurance Scheme
Group Income Protection
Enhanced familyfriendly leave pay entitlements
Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12month wellness calendar for companywide health, wellbeing, diversity & inclusion awareness dates.
Cycle to Work Scheme
Electric Car Scheme

Why work for us:

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees.

Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.