Administrative Assistant/receptionist - Ipswich, United Kingdom - Breheny Civil Engineering Ltd

Description

JOB DESCRIPTION
Job Title Administration Assistant/Receptionist

Based Head Office, Creeting St Mary

Reporting to Administration Supervisor


The Role

To provide administration support within the Admin Team for the departments of the business and to cover reception when required.

Responsibilities

• Taking and directing calls.
• Cleaning, organising, and maintaining the reception area
• Using the Public Address (P.A.) loudspeaker system as needed to call for people and make announcements
• Greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait.
• Maintaining calendars for appointments & meetings
• Preparing & sending letters, presentations and reports
• Maintaining electronic filing systems
• Maintaining office stationery supplies
• General photocopying and scanning
• Management of incoming/outgoing post
• Maintaining Contact lists
• Create and check invoice numbers/Typing Invoices
• Make up starter packs
• Maintain kitchen supplies
• Register new Tenders on to the Workspace Register and Issue Tender number
• Acknowledge Tenders to Clients
• Uploading documents/drawings to Asite
• Printing document/drawings in folders
• Access Portals to download documents
• Represent the business core values at all times

These responsibilities are not exhaustive and duties may change in response to changing circumstances.


Company Standards

Time Keeping

• Be punctual

Attitude

• Attend work with a positive attitude and refrain from negative behaviour that may affect yours and others work.
• Be a team player, work for the success of your team.
• Set good examples to those around you and do not cut corners.
• Maintain outputs required for the position held

Co-operation

• Work jointly with your manager for the success of the project you are working on.
• Assist and comply with requests but discuss concerns freely and encourage ideas and suggestions.

SHE Compliance

• Comply with the Health and Safety at Work etc. Act 1974 to take reasonable care of your own health and safety, and that of any other person who may be affected by your acts or omissions.
• Cooperate fully with Breheny in respect of any matter relating to Safety, Health and Welfare.
• Take care of any company property provided for the above purpose.
• Adhere to All employees Standards & Guidance set out in S&G 000 Roles and Responsibilities.

Requirements:

Previous experience in administration or office environment
Good verbal, written and interpersonal skills
Excellent telephone manner
Excellent organisational skills
Computer literate with experience of Outlook, Excel and Word
Good team player willing to learn new tasks to assist colleagues
Solid written and verbal communication skills
Multitasking and time-management skills, with the ability to prioritize tasks


Hours of Work
8:30-5:00, Monday to Friday


Job Types:
Full-time, Permanent


Benefits:

• Cycle to work scheme
• Life insurance
• Onsite parking
• Wellness programme

Schedule:

• Day shift

Experience:

• Administrative Assistants & Receptionists: 1 year (preferred)