Corporate Receptionist - Cardiff, United Kingdom - Mitie

Mitie

Verified Company

Cardiff, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Overview

Perform reception, administration, organisational and secretarial duties efficiently and effectively on behalf of the building in which you are located.

Main Duties

Help facilitate the through flow of personnel by managing access via the building entrance.
Maintain a tidy and efficient reception area, providing a prompt a courteous reception for visitors, telephone callers and other staff.
Maintenance of fob access system and fire list.
Handling phone calls and distributing/taking messages as appropriate.
Sorting incoming mail and distributing accordingly.
Sorting, packaging and franking outgoing mail including special/recorded delivery and couriers.
Ensure franking machine is working and in credit.
Cash handling (car parking and Christmas collection).
Distribution of weekly notices (H&S, announcements etc.), including maintenance of notice boards.
Ensure all marketing literature in reception is kept current.
Organising and monitoring allocation of car parking spaces for staff and visitors.
Maintaining stock levels of stationery and ordering supplies as appropriate.
Ordering of timesheets and WRS pads.
Ordering branded stationery (business cards etc.) and branded goods (pens etc.).
Ordering uniforms and PPE.
Maintaining stock levels of tea, coffee, sugar etc. as appropriate.
Manage vending machine contractors.
Coordinate and correspond with office cleaners.
Equipment calibration and record keeping.
Assisting QHSE, HR and the legal team where required.
Training records.
Audit input.
Waste recording.
Assist with operational reports.