Procurement Specialist - Gourock, United Kingdom - Red The Consultancy

Red The Consultancy

Verified Company

Gourock, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an exciting new opportunity for a Procurement Specialist to join our client based in Gourock on a permanent basis.

As Procurement Specialist, you will be expected to undertake Procurement and supply chain activities, arranging goods and services necessary for ongoing vessel support.

The Procurement Specialist must be able to review and understand the vessel requirements and source them economically, whilst adhering to industry standards, company policy, process, and procedures.

In addition, the Procurement Specialist will be responsible for the entire end to end purchasing process and work with the Company Asset Management team members in delivering a fast-track, simple ship-to-shore purchasing solution to the sourcing of spare parts, services and products from suppliers based predominately in the European Union.

Working in conjunction with the supplier, the Company, and the external third-party logistics

provider, the Procurement Specialist will be responsible for preparing all required documentation to successfully import Company purchases through HMRC Customs and expedite up to delivery receipt, at specified Company delivery locations.

Lastly the Procurement Specialist will support Procurement work scope within the overall team and deliver commercially viable and compliant procurements within the required timelines.

THE SUCCESSFUL APPLICANT- HND or equivalent qualification together with relevant experience. Studying towards (or a willingness to) full membership of Chartered Institute of Procurement and Supply. Experience in a technical, or engineering, procurement environment. Experience of managing international procurement, including knowledge of imports and exports, and logistics. Experience of delivering procurements within a regulated environment. Excellent data analysis abilities and software skills, including Microsoft Excel, proficient with Word, PowerPoint, SharePoint and Power BI. Excellent time management and organisation skills, able to comfortably manage multiple on-going inquiries, prioritise and adapt in response to changing business needs. Knowledge of inventory and P2P software. Pressure tolerance - comfort related to working under deadlines and busy schedules. Collaborative - the tendency to collaborate with others when making decisions. Persistent - tenacity in working toward objectives, despite encountering significant obstacles. Ability to work on own initiative, decisively and contribute to key business decisions.
JOB DESCRIPTION- Responsibility for all technical purchases from suppliers located out with the UK. Provide administration support for the commercial aspects of the relationship with the supplier. Serve as primary purchasing contact for technical purchase requestors, ashore and afloat, in support of the Company's fleet of vessels. Handle all enquiries for spare parts and maintenance, repair and operations (MRO) materials from technical purchase requestors. Drive continuous improvement in supplier performance for cost, quality, and delivery to ensure Company operations are successfully supported and service levels improve year-on-year. Manage purchase order pricing, including scheduled reviews and updates based on Framework pricing agreements; resolve invoicing/payment issues as needed; monitor critical input costs such as currency exchange rates. Support actions led by the Logistics Manager or Supplier & Contracts Managers in resolving supplier delivery or quality problems. Contribute and drive continuous improvement activities for Company internal processes and Asset Management systems. Ability to quickly gain understanding of technical purchaser's requirements and clarify any doubts to enable; timely stock search: new stock item creation; and technical preparation of requisition descriptions and quality requirements. A strong demonstrable skill set in solving complex sourcing issues. Experience of sourcing of goods and services ensuring that request for quotation (RFQ) are in line with technical purchase requestor's requirements for budget, specification and delivery date. Preparation and submission quotations into Company's purchasing system (CPS) and follow up with a buying recommendation and options to the technical purchase requestor. Creation of purchase orders with all requisite information and arranging valid export/import documentation with supplier and third-party logistics (3PL) partner. Expediting purchase order acknowledgements and purchase order line items to ex-works status. Liaise with 3PL to track progress through export/import process up to delivery and receipt at Company delivery location. Work with Accounts Payable in delinquent Invoice handling for supplier rectification. Close out purchase orders where goods are received and all transactions are completed; and confirm that all related shipping, customs and commercial documents are entered into