Executive Assistant to Director of P&o and Business - London, United Kingdom - Gordon Yates

Gordon Yates

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Proven experience as an Executive Assistant or Business/Team Coordinator, prefer

Temp Executive Assistant to Director of P&O and Business Coordinator for 6 Months £20-£21.50 an hour - Hybrid working Central London
Our client is seeking an experienced EA

You will ideally have experience working within membership, healthcare or education.

Who will you be working for?
Our Client is an innovative healthcare organisation located in the City of London.

What will you be doing?

This role provides day-to-day administrative support and assistance as needed to the Director of People and Operations to deliver the directorate's strategic objectives.

Your responsibilities will also include:

Board and Committee Support

Health and Safety Committee
People and Operations Leadership Meetings
Board meetings
Take professional and focused minutes in line with consistent branding for review
Organise catering, room bookings and any AV requirements ready for meetings
Arrange venue hire, hotel accommodation and travel for the Director, as required
Process expenses, invoices, raise purchase orders and verify services

Project Support

Provide support to and/or lead on discreet projects that support the directorate, as and when required
Coordinate and facilitate interdepartmental, directorate and/or external meetings to support specific projects and short life working parties

General Administrative Support

Manage the coordination of hospital visits for new starters, as required
Work in partnership with the other Executive Assistants / Business Coordinators to coordinate and input all Board, Committee, Governance and leadership meetings
Coordinate the Director's 121 meetings and external appointments
Produce monthly sickness absence reports
Ensure the Director has a desk booked when planning to work from the office
Book meeting rooms as required on behalf of the Director for key internal and/or external meetings

You will need:

Proven experience as an Executive Assistant or Business/Team Coordinator, preferably in a membership organisation or within the medical education sector
Proven experience of managing all aspects of committee administration, including preparation of agendas and collation of supporting papers, recording professional minutes and actions arising from meetings etc.
Experience of drafting official responses and communications
Experience of managing a varied and extensive workload, juggling multiple tasks and prioritising under pressure
A high degree of discretion and confidentiality
Ability to work independently and with mínimal supervision
Excellent communication skills, including written, verbal and presentation
Intermediate level MS Office (Excel, Word, PowerPoint, SharePoint) skills
A commitment to maintaining high customer care standards
A commitment to knowing and upholding organisational values
Educated to 'degree' level, or equivalent work experience

How to apply?
The is a full-time role for 6 months; 9-5 Monday - Friday

Paying £ an hour

Temp Executive Assistant to Director of P&O and Business Coordinator opportunity, please click on the 'Apply' button below.