Part Time Service Coordinator - Edinburgh, United Kingdom - Richard Irvin FM Limited

Richard Irvin FM Limited

Verified Company

Edinburgh, United Kingdom

18 hours ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Richard Irvin FM have Part Time hours negotiable vacancies arising for the Service Coordinator role based at our Edinburgh office.

This role assists the Operations Managers in the day-to-day co-ordination and management of the business' operational maintenance activities.

Main Responsibilities

Log client requests and create cases, monitor, control and manage these works to ensure these works are planned in daily using the service planner on a daily basis.
Using PPM planner to create scheduled service visits for our own Engineers and subcontractors to meet customer expectations and company objectives.
Appropriate notification of planned appointments to customers/clients as per maintenance schedule/contract requirements
Communication and issue of work orders to field based engineers either via our electronic job issue system or telephone as required
Liaise between customer and operations management to ensure smooth operational delivery
Coordinate and manage tasks to ensure maintenance delivery within allotted budget and timescales
To create purchase orders for materials required for works from Engineers and to order materials from suppliers in advance of works being carried out.
Progress any Tablet faults with the IT support facility reporting any issues experienced.
Make sure compliance is maintained with company policies, procedures, processes and standards
Timely progressing of cases through to work complete status including scanning documents as required
Identify problems in specific jobs / cases and resolve them quickly and in a timely manner
Follow standard operating procedures for efficient business operations
Maintain clear and accurate operational documents for all work undertaken
Timely provision of all documentation upon work completion as per maintenance schedule/contract requirements
Accurate and timely data input from job reports as required via office systems
Liaison with operational management regarding daily workload planning and management
Build relationships with client representatives and represent Richard Irvin in a professional and positive manner at all times
Electronic data management and filing of job records and other documentation as required
Undertake specific project duties as required by the Operations Manager and Business Unit Leader

Key Requirements

Good working knowledge of computer packages; Word, Excel and Outlook
Excellent telephone skills and manner
Effective communication skills both oral and written
Experience working within a multi discipline office environment
Experience working independently, on own initiative, and as part of a team
Ability to organize own workload, respond quickly to changing priorities, often under pressure
Ensure work is of the highest standard and that deadlines are met
Demonstrate excellent organizational, multitasking and time management skills
Excellent attention to detail and accuracy
Ability to develop effective working relationships with peers, line managers and with external customers and clients