Team Administration Assistant - Chertsey, Surrey, United Kingdom - UK Mission Enterprise Ltd

Description

Administration Assistant
Permanent
Dedicated to providing a 6-star quality private concierge service to our exclusive clients. Stables - Administration Assistant
To receive telephone and in-person enquiries and redirect them as appropriate.
To maintain an effective paper-based, and electronic filing system of animal records, invoices, credit card receipts etc.
To produce contracts, programs, reports, reviews, and any other relevant computer-based administration.
To update animal records of vet treatments, physio, farrier, saddler etc and associated costs.
To establish and maintain an inventory of all Stables equipment.
To request and keep a record of routine/non-routine facility maintenance.
To scan and forward documentation (passports, export paperwork, livery contracts etc.)
To book vehicle MOTs, servicing and repairs.
To update health and safety records (COSHH, Accident Report forms, Safe Systems of Work, Safety Data sheets etc.)
To maintain a tidy and organised office.

To carry out any reasonable requests related to the administration of the Stables as directed by the Stables Manager.

To work professionally within a large team ensuring Client safety and animal welfare is paramount.
To escalate any issues involving the Client, colleagues, or animals to the Stables Manager.
To comply with all UKME Policies and Procedures.
Previous office administration experience
Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet
Flexible and professional approach to work
Strong time management, organisation and planning skills
An interest in animals