Admin Assistant - Belfast, United Kingdom - Ashton Recruitment

Description

Ashton Recruitment requires an Admin Assistant (Scale 4) for our client based in Lisburn.

Job Title: Admin Assistant

Location: Lisburn

Duration: Temporary

Rate of pay: £13.03 per hour

Hours: 37 hours per week

As a member of the Community Development & Resources Team the post holder will be required to:

• Provide and develop a high quality administrative service across the Community Support and Facilities & Resources teams.
• Ensure the efficient and effective day to day operations of the administrative office and support the work of staff across the team.
• Contribute to the development of processes and systems to ensure continuous service improvement.

Duties include (but are not limited to):

• Provide a comprehensive administrative service to support staff of the relevant service areas (see below) and provide interchangeability at administrator level, in all designated areas.
• Provide a high quality customer service to support user groups, community / voluntary groups and other beneficiaries to access the various elements of the service in line with Council policies and processes.
• Process and review information, grant claims, payments and applications in line with Council procedures using both computerised and manual systems.
• Responsible for maintaining documents and records management system for the service.
• Responsible for the efficient operation of computerised booking systems to include cash handling, receipting, generating weekly income reports and end of month invoicing and organising cash collections. .
• Responsible for ensuring Information Systems e.g. grant administration, purchase order records, website and government funding database are operating to maximum efficiency and effectiveness and ensuring integrity and accuracy of the data held on systems.

Essential Criteria:

QUALIFICATIONS

1.1 - Five GCSE passes at grade A-C, NVQ level 2 or equivalent.

EXPERIENCE

1.2 - Two years' relevant experience in both of the following areas of responsibility;

Administration

Operating and maintaining a computerised Information System

Ashton Recruitment are acting as an Employment Business