Grant Finance Coordinator - Greater London, United Kingdom - Anti-Slavery International

    Anti-Slavery International
    Anti-Slavery International Greater London, United Kingdom

    3 weeks ago

    Default job background
    Non-profit / Volunteering
    Description

    PLEASE send your personal statement and resume to

    GRADE: C1-C4

    SALARY £40,777-£44,011 per year (full-time). (salary includes our annual estimated Cost of Living increase with effect from 1 April 2024, pending Union agreement)

    CONTRACT TYPE: Permanent

    REPORTING TO Director of Finance & Resources

    HOURS 4-5 days per week, depending on the preference of the candidate

    LOCATION Vauxhall, London. Minimum of 1 day per week in the office.

    Read the full job description/download the job pack at

    MAIN TASKS


    • Lead on financial aspects of grant proposals, particularly on budgeting and ensuring the budgets recover staff and indirect costs appropriately using our proposal template, with support from the DoFR. Complete financial sections of grant proposals.


    • Provide monthly financial grant reports, with supporting transactions lists, from our accounting system.


    • Support the budget holder with queries on allocation of expenditure to budget lines and other financial queries.


    • Produce monthly grant expenditure updates to Budget Holders.


    • Proactively support grant budget holders in their financial management of grants, including reforecasting the projected grant end position and support the budget holder in making changes to expenditure, including submitting a revised budget to the donor where necessary.


    • Liaise with the Advocacy and Programmes team where necessary to understand and incorporate partner expenditure in financial reports so budget holders have a consolidated financial picture.


    • Lead on financial grant reporting to donors including consolidating partner expenditure for grants, where necessary.
    • With support from the DoFR, lead on grant financial audits managed from the UK and support local grant audits as required and in liaison with the Programme Support Manager (PSM) where appropriate.


    • Calculate and process recharges for staff and indirect costs to grants, noting the requirement to recover costs as fully as possible.


    • Provide updated target hours on a monthly basis to staff working on grants and support the budget holder in any adjustments needed. Proactively support the management of staff costs within budgets.


    • Ensure that grant income is received when due and follow up payments from donors as necessary.


    • Ensure that grant expenditure is in line with both internal and donor compliance requirements and supporting evidence of this is stored as needed and appropriate, for grants not covered by the PSM. This includes supporting the use of timesheets where agreed.


    • Keep the central forecast updated with changes in grant budgets and new grants. Similarly support the annual budgeting process for grant income, expenditure and recharges.


    • Check supporting documentation from partners and follow up any resulting issues with the ASI Grant Budget Holder (for grants not covered by the PSM).


    • Support the statutory annual accounts and audit processes with grant finance related issues.


    • Provide cover for other tasks within the Finance team as required due to staff absence.

    PERSON SPECIFICATION

    Essential


    • Good to excellent experience (3 years or more) in preparing financial grant reports on large grants (above £300k pa).


    • Understanding of grant compliance requirements and working within these.


    • Business-partnering attitude to support the budget holder and the wider organisation in ensuring the most effective use of the funds.


    • Experience of working with timesheets and their application to charge salary costs to grants.


    • Experience of supporting the creation of project budgets in grant proposals.


    • Experience of leading or supporting a grant audit by external auditors.


    • Self-motivated and comfortable to find solutions to technical and administrative problems.


    • Very good to excellent knowledge of Excel.


    • Good knowledge and experience of using MS Office applications.


    • Financially literate with an ability to understand budgetary implications.


    • Good English communication skills

    Desirable


    • Experience of working with US and/ or EU government funded grants and their compliance requirements, or other complex grants.


    • Experience of working with overseas partners, in particular carrying out due diligence.


    • Part qualified or qualified in a professional accounting qualification.


    • Intermediate level (B1) or higher in written French.