Office Manager - Shipston-On-Stour, United Kingdom - Marson Rathbone Taylor LLP

Description

Office Manager / Financial Controller (Part-Time or Full-Time)

MRT Architects are seeking an experienced Office Manager / Financial Controller to join their team on a part-time or full-time permanent basis. MRT Architects is a design-led chartered architectural practice based in the centre of Stratford-Upon-Avon CV37 6GG

Reporting directly to the Partners, you will lead on the day-to-day management and administration of the financial operations including payroll. You will be responsible for overseeing the company's financial operations, financial planning and analysis, and budget management.

A knowledge of QuickBooks and knowledge of payroll would be beneficial to this role.

Reporting

Reporting directly to the Partners

Responsibilities

·Supporting the Partners with the financial oversight of the business.

·Oversee and agree and maintain effective financial controls including monitoring of projects with timesheet analysis.

·Oversee and establish clear liaison between fee earners and clients to ensure good relationships are maintained.

·Manage Sales Ledger – client invoices, remittances and statements – maintain A/R Summary

·Monitor live projects, forward load and raise invoices in accordance with fee letter agreements.

·Raise monthly reports and invoices for time spent – hourly rate projects

·Streamlining of existing practice systems, risk assessments Bright safe, policies, and procedures.

·Update target hours on Project Resource weekly.

·Process expenses claims, payroll / RTI submissions / PAYE P32 / Tax payments

·Submit and manage NEST contributions monthly. Deal with Pensions Regulator statutory requirements.

·Process tax payments in conjunction with the accountant.

·Process quarterly VAT returns

·Manage Purchase Ledgers - supplier invoices, payments and statements – maintain A/P Summary. End of Month payment for suppliers.

·Make Journal entries to maintain accurate accounting records.

·Reconcile bank account(s) and credit card statements, and petty cash.

·Complete RIBA benchmarking accounting survey and submit for 31 July each year.

·Assist with practice HR (staff details, recruitment, induction, appraisals, maintaining employee records). Update and Issue SMT, Employee Handbook, H&S Book.

·Assist Accountant with EOY accounts, and reports.

·Timesheets input / check weekly.

·Monitor cash flow.

·Prepare month end financial reports, monthly management accounts.

·Print weekly disbursement reports from office printers x 2 and add to estimates/invoices

·Credit control, send statements and liaise with project leaders regarding unpaid invoices.Circulate debtors list weekly.

·Ensure annual renewal of all insurances – PI, Buildings and Contents.

·Ensure annual renewal of software licences.

·Any other reasonable duties as required.