Office Manager - London, United Kingdom - SecureFlag

Description

Job Description

SecureFlag is a fast-growing London-based startup with a mission to improve application security training for developers. We have created an innovative platform for developers to learn, practice, and learn modern secure coding practices through real-world exercises.

Our objective is to offer highly immersive, intuitive training so attuned to the developer's individual needs that the overall experience is engaging and enjoyable and, as a result, directly helpful and immediately applicable to their everyday job.

We are seeking a highly organised and dynamic individual to support our Operations team. This role is a unique blend of responsibilities typically associated with a Team Personal Assistant, HR Coordinator, and Office Manager. The ideal candidate will be a proactive problem-solver who enjoys working in a fast-paced environment and is adept at managing multiple tasks efficiently.

• Permanent, full-time with 2-3 days a week in-office (London: Aldgate East).
• Salary: 32k£ pa.
• Medical Insurance
• Training Budget

• Organise comprehensive travel arrangements for the team, including accommodations, transportation, and travel insurance.
• Schedule and book restaurants for customer meetings.
• Procure office and computer equipment as needed.
• Coordinate and purchase training programs for team development.
• Plan and execute team events, such as the Winter Holiday Party.
• Manage expenses associated with virtual cards, ensuring accurate and timely reconciliations.
  

• Facilitate the onboarding and off-boarding processes for employees, ensuring a smooth transition.
• Oversee background checks and verify the right to work for new hires.
• Coordinate with the agency for Employee Skilled Worker Visa Sponsorship.
• Generate monthly reports detailing compulsory training completion and holiday usage.
• Maintain up-to-date employee records and documentation.
• Strengthen company culture using Slack to regularly acknowledge and appreciate employees' contributions and milestones (e.g. birthday wishes, kudos ).
  

• Manage the inventory of giveaways for trade shows and coordinate the preparation and shipping of these items to Sales representatives, including handling Customs' declarations (when applicable).
• Regularly check the company mailbox and manage incoming and outgoing mail.
• Maintain relationships with building management, internet providers, and cleaning companies.
• Oversee the procurement and maintenance of office furniture.
• Ensure the office is well-stocked with essentials like coffee and other refreshments.
• Maintain meeting room equipment, ensuring devices like mice and keyboards are always charged and ready for use.
  

• Proven experience in administrative support, office management, or a similar role, preferably within a tech environment.
• Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Strong communication and interpersonal skills, capable of building relationships with team members, vendors, and external partners.
• Proficient in office software (e.g., Microsoft Office Suite, Slack) and comfortable learning new technologies as needed.
• Detail-oriented with a proactive approach to problem-solving.
• Familiarity with HR processes, including onboarding/off-boarding and employee record management, is highly desirable.