Accounts Payable Assistant - Leeds, United Kingdom - Leeds Teaching Hospitals

    Leeds Teaching Hospitals
    Leeds Teaching Hospitals Leeds, United Kingdom

    3 weeks ago

    Default job background
    Permanent
    Description

    Job summary

    The purpose of the role is to support patient care by ensuring that payments to Suppliers are made correctly and accurately within the terms of the Better Payment Practice Code legislation. Essential to maintain continuity of Supplies

    The Post holder is part of a Team of Creditor Payments Assistants who each has a specific Role to play in the processing of 260,000 invoices per Year

    Main duties of the job

    The Post Holder is responsible for the following duties within Accounts Payable Department on a daily basis

    Opening incoming post

    Monitoring the Departments generic e-mail for requests for payment and processing and distributing accordingly

    Monitoring the Departments ROBOT looking for rejections and processing as agreed within the Department

    Entering invoices for payment both manually and by spread sheet

    Using Genisys which is a system for scanning and sending out invoices for approval

    Monitoring Genisys for rejections and re-distribution of invoices

    Take phone calls from suppliers and Trust employees in relation to payment of invoices

    Chase up missing invoices and credit notes

    About us

    Head of Financial Transactions

    |

    Accounts Payable Manager

    | |

    6 WTE Accounts VAT Specialist

    Payable Staff

    Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

    Job description

    Job responsibilities

    JOB PURPOSE/SUMMARY

    The purpose of the role is to support patient care by ensuring that payments to Suppliers are made correctly and accurately within the terms of the Better Payment Practice Code legislation. Essential to maintain continuity of Supplies

    The Post holder is part of a Team of Creditor Payments Assistants who each has a specific Role to play in the processing of 260,000 invoices per Year.

    PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

    The Post Holder is responsible for the following duties within Accounts Payable Department on a daily basis

    Opening incoming post

    Monitoring the Departments generic e-mail for requests for payment and processing and distributing accordingly

    Monitoring the Departments ROBOT looking for rejections and processing as agreed within the Department

    Entering invoices for payment both manually and by spread sheet

    Using Genisys which is a system for scanning and sending out invoices for approval

    Monitoring Genisys for rejections and re-distribution of invoices

    Take phone calls from suppliers and Trust employees in relation to payment of invoices

    Chase up missing invoices and credit notes

    Systems used in the Department

    Oracle Cloud

    GENISYS

    Bill Management

    AOB Portal

    ROBOT

    Skills and Knowledge Required after training within the Department

    Knowledge of Oracle Cloud how to process invoices and retrieve information

    VAT knowledge and how to apply Contracted out Services when processing invoices

    Knowledge of the Trusts Budget Holders and who is the Appropriate Manager to approve non-purchase order invoices

    Person Specification

    Other Criteria

    Essential

  • Keyboard skills and excellent numeracy with attention to detail Ability to plan and manage own workload Ability to work independently Good communicator

    • Experience

    Essential

  • Ability to work independently, Keyboard skills and excellent numeracy with attention to detail, Ability to plan and manage own workload

    • Desirable

  • NHS Experience, NHS VAT

    • Skills & behaviours

    Essential

  • Committed to the Leeds Way, NHS and wider health community A Team Player Highly Organised Able to work under strict deadlines Act in ways that support equality and diversity

    • Desirable

  • A Team Player, Able to work under strict deadlines, Act in ways that support equality and diversity

    • Qualifications

    Essential

  • GCSE Maths and English

    • Desirable

  • GCSE Maths and English