No more applications are being accepted for this job
- Processing of projects / operational documentation including Engineering, Supplier and Company documentation: registration, issue, distribution, transmittal, tracking, and retrieval of documents received and issued to and from company / 3rd Parties.
- Document Number, Revision Coding / Revision Status control and allocation.
- Create and maintain internal Master Document Register (MDR) for use by the project/operations team.
- Preparation and maintenance of project-specific Document Distribution Matrices (DDMs), in accordance with project defined requirements.
- Liaise with 3rd Parties (contractors, suppliers, certifying authorities, Government bodies, etc.) Deliver document control requests received from operations and projects including document numbering, tag numbering, document retrieval, searching etc.
- Providing reporting for all projects (Late Reports, Weekly Document Issue Reports, etc.).
- Send out relevant Policies & Procedures to Platform Supply Vessel (PSV) / Emergency Response and Rescue Vessel (ERRV) when on hire.
- Liaise with contractors and suppliers including attending kick off meetings.
- Participate in project kick off meetings providing a small presentation to the company personnel if required.
- Supporting and assisting with any ad-hoc requests received from company and 3rd Parties.
- Prepare documentation for Invitation to Tender (ITT) data packs in preparation for contract award.
- Project/operations archiving to support turnover and closeout.
- Ensure Engineering archive documentation is captured and controlled in compliance with company procedures.
- Search and retrieval of information held within EDMS, including the recall of archive information held in offsite storage.
- Offsite storage requests and retrievals for the business (Physical Records Management).
- Comply with the Company Records Management procedure for Controlled and non-Controlled documents.
- Providing assistance and training in the use of the Document Management Systems to the project teams. Provide training and support to project personnel in DC processes and search/use of EDMS.
- Provide DMS training or front-end searching guidance for any relevant internal / external parties ensuring that all are updated with any changes or enhancements.
- Providing assistance with documentation-related rationalisation projects.
- Assist in the implementation of new Document Control related processes and enhancements.
- Process Project Delivery Process (PDP) documentation.
- Ensure Intranet Project Site is set up as required.
- Ensuring these are processed and closed out in a timely manner, and that a professional / quality Document Control service is provided to the Business.
- CPD training in Document Control e.g. Document Control Foundation
- MS Office computer literacy.
- Contract position.
Document Controller - Aberdeen, United Kingdom - Orion Group
Description
We are seeking an experienced Document Controller for an ongoing contract based in Aberdeen City Centre. The role is to support a Decommissioning Project and would involve working in the office 5 days per week. Quality check of document deliverables received from internal and external parties against IM Standards and Specifications.As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group.
We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion.
In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
#