Personal Assistant to Director of Care - Guildford, United Kingdom - Shooting Star Children's Hospices

Shooting Star Children's Hospices

Verified Company

Guildford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Part 1:
Job Profile a) Main purpose of job This role will work with the Director of Care and Heads of in Care providing administrative support directly to them. This role will manage and administer all of the Care SCLT and Governance Meetings. They will manage the Practice Education Co-ordinator. Due to the nature of this role, it will be office based.

Any working from home will be under exceptional circumstances only and by arrangement with the line manager.

Part 2:

Main duties and key responsibilities a) Use headings from the scope (%) Provide PA support as directed by the Director of Care and Heads of Care Administering monthly SCLT Q&R meetings Administering quarterly Quality Governance and Risk meeting Arranging and preparing Mortality and Morbidity meetings Administering Research Governance Group Administering Spirituality Group Lead on induction planning for new starters (not clinical) Manage the Care, Education and Quality Co-ordinator Be responsible for the agreed transport budget.

Reconsiliation of organisational credit cards as required.

Ensure you are familiar with the practices of other team members so that you can assist in the event of absence, thereby maintaining adequate cover within the team.

Other duties The post holder will be working in a developing environment and they will therefore be expected to undertake other appropriate duties as required for the effective operation of Shooting Star Childrens Hospices.

Professional Codes of Conduct The post holder will be required to respect professional codes of conduct and practice relevant to their role, as appropriate 3.

Health and Safety Be responsible for health and safety in the area under their control and ensure that they are familiar with Shooting Star Childrens Hospices policy on health and safety at work.

Mandatory Training The post holder will attend all mandatory training relevant to their role 5. Our values and behaviours Shooting Star Childrens Hospices is a leading childrens hospice charity for babies, children and young people with life limiting conditions, and their families. We require that all of our staff share our common values and display behaviors that will enable us to achieve our goals.

Professionalism we will safeguard our families, each other and our organisation by working to ethical and professional standards at all times.

Respect We will treat each other with the utmost respect. Integrity We will be open, honest and transparent in all that we do. Diversity We will respect individuality and ensure inclusion and fairness to all.

Excellence We will strive for excellence in all that we do.

and behaviours Part 3:

Person specification:

Qualifications, experience and skill levels a) Qualifications GCSE Maths and English at C grade or above (E) b) Experience Minimum of 2 years experience as a PA working for multiple professionals c) Knowledge and Skills Excellent oral and written communication skills, with the ability to communicate effectively yet sympathetically with the parents/carers of life limited children and other professionals.

The ability to work under pressure and manage a changing workload. Prioritise competing tasks effectively.

We know that getting things right is critical for us to live our organisations values: Professionalism, Respect, Integrity, Diversity and Excellence.

We are always trying to improve our way of working to be more inclusive and equal.

Our vision is for Shooting Star Childrens Hospice to be a place where people of all backgrounds, groups and communities feel welcomed to work and volunteer.