HR and Training Administrator - Melksham, United Kingdom - Spa Medical Centre

Spa Medical Centre

Verified Company

Melksham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Spa Medical Centre, Melksham

HR & Training Administrator

Working:
hours, per a week

Salary:23, £12.04/hr) to £25, £13.10/hr), WTE role.

It is a permanent role. Full induction and training is given. We offer a generous NHS pension scheme, staff uniform, five weeks annual leave.

Closing date: 04 December 2023

Recruitment and Human Resource
Be responsible for supporting all departments with the recruitment processes, from advert to onboarding.

Ensuring job vacancy details are accurate prior to advertisement and the correct approval process (salary and hours) has been completed.

Review job descriptions and person specifications with the Head of Department to ensure they are fit for purpose, inclusive and relevant.

Support the Head of Department with interviews if necessary.

Carrying out all aspects of pre-employment checks; including Right to Work checks, references, DBS checks, qualification/professional membership checks, following up as necessary.

Carrying out all aspects of appropriate checks for GPs and Nurses (GMC, National performers checklist, Medical Indemnity, NMC) and review annually.

Carry out a health questionnaire as part of the pre-employment check, addressing any significant diagnosis or health issues in need of intervention or support.

Prepare and send Offer letters and Employment Contracts on behalf of the Heads of Departments and Practice Manager. Ensure signed copies are returned by the staff member and scanned onto HR record.

Ensure effective communication with Finance Assistant and Finance Manager on new starters and ensure key departments are aware of pending new starters.

Creating electronic and online HR files for all new starters; ensuring all documentation is accurate and correct at all times, archiving leavers and updating employee changes.

Keep staff hours log updated monthly and ensure it is checked by the Heads of Departments.

Keep employment contract spread sheet up to date.

Responsible for arranging induction sessions and thorough onboarding process as per the Induction Policy.

Identify possible areas for improvement in the recruitment and selection process and support implementation.

Support the review of HR policies and procedures and communicate changes to staff.

Supply staff information for reporting as and when necessary

Perform annual HR audits

Review and update HR contract templates following Spa Medical Centre policy updates

Training
Maintain our Mandatory Training system iTeam. This includes ensuring profiles for employees are up to date (name, job role, training required, deactivating employees ect).

Providing regular training reports to the wider Management Team.

Organise face to face mandatory training for clinical staff eg ILS and anaphylaxis

Update training schedules and policies.

Teamnet
Support the development of Agilio Teamnet

Secondary Responsibilities
In addition to the primary responsibilities, the may be requested to:
a. Support the Practice Manager with Significant and Learning Events.

b. Monitor Policies and Procedures and coordinate updates.

c. Annual Meeting Calendar organiser.

d. Meeting facilitator and note taker.

e. Supporting special projects e.g Minor improvement grants.

Job Types:
Full-time, Part-time, Permanent

Salary:
£23,542.56-£25,615.25 per year

Expected hours:
per week

Benefits: