Personal Assistant Divisional Nursing Team D&s - Cheltenham, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust

Gloucestershire Hospitals NHS Foundation Trust

Verified Company

Cheltenham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are offering a super opportunity to deliver the Personal Assistant Role to the Divisional Director of Quality and Nursing (DDQN) and the Deputy Divisional Director of Quality and Nursing (DDDQN) for D+S.

Provide administrative support to the divisional nursing team to facilitate the smooth running of the divisional nursing service.

To support the wider divisional administrative tasks in consultation with the Divisional Lead Administrator.

Your main base will be at Cheltenham General Hospital, there will be an expectation that you work closely and cross cover the Lead Divisional Administrator who is based in Gloucester Royal Hospital.

Please make contact if would like to find out more information.

We will be available 5 days a week (Mon-Fri) between 9 -5pm.

Provide an efficient and effective administrative service to the DDQN and DDDQN in the D+ S Division
Act as a central point of contact for the wider divisional nursing teams
Collate all documentation and actions from divisional quality and nursing meetings chaired by the DDQN and

DDDQN:
Quality Assurance, Quality Improvement, Health and Safety, EPRR, Accreditation, Review and Ward Manager Meetings utilising the divisional SharePoint.

To Liaise with the Divisional Lead Administrator re specific wider divisional administrative tasks required
To deal confidently and professionally with various issues as they arise, prioritising the workload, working accurately and in a timely manner
To work on own initiative, making effective and efficient contribution
To work flexibly within the demands of the post

Gloucestershire Hospitals is one of the largest hospital trusts in Englandserving a diverse population of almost 620,000 people. Our workforce is almost 8,000 strong and our caring and dedicated staff are recognised as providing good and outstanding patient
- centred care.

We are committed to diversity, inclusion and equality of opportunity for everyone, valuing and celebrating differences and encouraging a workplace and culture where all can thrive.

We endeavour to ensure each and every person working in our organisation feel respected and valued.

Respecting and valuing differences will help to ensure that our policies and services reflect the needs and experiences of the people and community we serve.

In return, we offer the opportunity to work at a trust that is on a truly exciting Journey to Outstanding and to make a real difference to the lives of our patients, their families and the wider community.

We are also committed to training and developing you to be the best you can be and offer you a rewarding career, whatever your role.

We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

To provide and prioritise comprehensive administrative support to the Diagnostics and Specialties Director and Deputy Director for Quality and Nursing which includes:

Maintaining their electronic diaries, in order to assist their time management.
To take and distribute minutes, to type and distribute agendas and papers to groups in an efficient and timely manner, taking followup action when required.
To update any linked quality SharePoint pages
Collate all documentation and actions from divisional quality and nursing meetings chaired by the DDQN and

DDDQN:
Quality Assurance, Quality Improvement, Health and Safety, EPRR, Accreditation, Review and Ward Manager Meetings utilising the divisional SharePoint.

To set up meetings, arranging venues and ensuring availability of audiovisual aids, refreshments etc, and communicate them to all concerned in an efficient and timely manner.
To routinely update the senior nurses health roster in consultation with included individual staff for sign off/ approval by the DDQN/ DDDQN
To check NMC PIN numbers and notify nurses who have not renewed, updating on the health roster nursing system.
Ensuring efficient divisional responses for nursing service requests under the Freedom of Information Act (FOI).
To exchange sensitive/contentious information, maintaining confidentiality and using discretion. To negotiate with managers and medical staff to generate information within deadlines and arrange meeting dates.
To Liaise with the Divisional Lead Administrator re specific wider divisional administrative tasks required
To order items on P2P for wards and chase up deliveries, contacting companies if necessary. To receipt goods received on P2P.
Work autonomously, prioritising own work.
To photocopy and circulate documents as required,
To keep filing systems up to date.
To adhere to Trust Policies and Procedures.

Workforce: