HR Administrator - London, United Kingdom - Grafton Medical Partners

Grafton Medical Partners
Grafton Medical Partners
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description




PLEASE NOTE:
this position is for Maternity cover - 12 MONTHS

Job responsibilities:


Recruitment

  • Work with Managers / Partners to create the Job Descriptions
  • Manage the Advertising of all recruitment for the Surgery both internally and externally
  • Develop a bank of Interview Questions per role, including Critical thinking and scenario based questions.
  • Sort and shortlist the relevant CVs for Managers/Partners
  • Take part in Interview Process when requested
  • Arrange for interviews with the relevant recruiting Managers / Partners

HR Administration

  • Be the first point of Contact for all HR Administration Questions
  • Manage all HR documentation, New Starter documentation, Contracts, Offer letters and all relevant communication to employees including Probation Letters and appraisal documents.
  • Maintain the HR Database, HR Folders, Teamnet and compliancy trackers
  • Maintain the HR Reporting for Annual Leave, Maternity, Paternity, Adoption, Sickness etc on the system
  • Maintain a list of starters and leavers on the HR Database for the Surgery
  • Organise clinical and nonclinical appraisals and probation reviews

General Administration

  • Complete Tasks as delegated by the Operations Manager or the Partners
  • Revise and Update Practice Policies as directed
  • Type up minutes from HR Meetings where required
  • Purchasing and processing registration forms, Medical/Maternity prescription exemption forms, DWP maternity exemption forms, brochures and leaflets
  • Other Adhoc HR admin duties as when required

Induction

  • Oversee the Induction Process for all new starters
  • Process all DBS checks
  • Verify ID documents, including right to work visas and permits

Training

  • Maintain the Training records for the Surgery on Teamnet and Compliancy folder
  • Manage the Training Schedule for all Clinical and Non-Clinical Employees
  • Assist and Leading Training in areas such as Chaperoning, Reception training, EMIS and Teamnet.

External Liaison

  • Ensure compliance for all external Partners, including insurance companies, outside agencies for locum work.
  • Update the NWRS Database for all 3 Wandsworth sites part of Grafton Medical Partners and Grafton PCN.
  • Manage the ordering, payment, purchase order generation of the following external businesses for the Surgery
  • Banner, Medisave, Amazon, Indeed, Plumbing, PHE and PCSE, etc
  • Process the payments for locums and invoices received via post and from both clinical and nonclinical staff

Working Schedule:
Monday - Friday: 9am - 5pm


Salary:
DEPENDING ON EXPERIENCE

Job Types:
Full-time, Temporary contract, Fixed term contract

Contract length: 12 months


Salary:
From £20,000.00 per year


Benefits:


  • Casual dress
  • Company events
  • Company pension
  • Sick pay

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

  • What is your current notice period?
  • What is your current salary?

Experience:


  • Human resources: 1 year (preferred)
  • NHS GP: 1 year (preferred)

Licence/Certification:

  • CIPD (preferred)

Work authorisation:

  • United Kingdom (preferred)

Work Location:
One location
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