Administration Assistant - Inverness, United Kingdom - Saffery Champness

Saffery Champness

Verified Company

Inverness, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our Inverness office is seeking an ambitious individual to join our team and provide administration support to our fee earners.

The role

Preparing and submitting expense claim forms for feeearners, if requested.
Liaison with IT support, facilities and other internal teams to ensure the role is fulfilled successfully.
Proactively seek client information/business cards and updates in order to maintain and update client and other relevant contact details on practice management system database.
Ensure that all electronic filing is up to date and maintained at regular intervals.
Undertaking tasks delegated by EAs in relation to both AML and Billing, ensuring that all are carried out to a high degree of accuracy and through to completion.
Proactive followup with the AML and Finance teams as required.
Archiving and retrieving files and deeds from storage as required.
Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
Any copying, printing or scanning required, including preparation of large files or documents (paper and electronic), including preparation and indexing.
Organising both internal and external post, ie courier, packages and special post.
Providing administrative support on event organisation both internal and external (badges, signage, handouts, room set up).
Administration experience in a busy or pooled environment is desirable.
Embraces and promotes the use of technology and proactively identifies opportunities to improve ways of working.
Excellent communication, organisation and administrative skills.
Strong time management and prioritisation skills as will be required to support a demanding group of feeearners with different levels of seniority in a calm and efficient manner.
Attention to detail: proofreads all work, checking for spelling and grammar.
Proactive approach and enthusiasm to work independently and as part of a team.
Shows a willingness to learn and develop skills.
Should be flexible in approach to working overtime when required.
Good level of numeracy.
Good English language and grammar skills.
Effective user of key software packages, (eg Word/PowerPoint/Excel/Outlook/NetDocuments/Advance) and takes responsibility for undertaking any training (e. MOS) to improve relevant skills to meet the needs of the business.

Salary/benefits

35hour working week with flexibility around the core hours of 10am4pm
Paid overtime or time off in lieu (preapproved and only where required).
Working from home allowance of £25 a month.
Eligibility for the firm's Profit-Sharing Plan that runs from October to September each year. The scheme enables staff to share in the profits of the firm. Payment is usually c£1,000 for the full year. Paid in December.
Salary reviews annually in October.
Twentythree days annual leave with an additional day added after each years' service. On 1 January, after 1 year's service, the entitlement will be increased by 7 hours and thereafter by a further 7 hours on 1 January following completion of 2, years'service, giving a maximum of 175 hours after 2 years' service.
Sixmonth probationary period.
Life assurance cover of four times salary,

Private Medical

Staff have access to a private medical scheme through the flexible benefits programme.
Contributory pension scheme (The firm will contribute 4% of salary on a matched basis with employee from their date of joining)
Access to a number of additional benefits with preferential rates under the flexible benefit programme, health cash plans, health screening/GP support, critical illness cover, dental and travel insurance, Techscheme, Cyclescheme, Gymflex and a WorkplaceISA.