Temporary Admission Administrator/assistant - London, United Kingdom - Sotheby's

Sotheby's

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

ABOUT SOTHEBY'S
Established in 1744, Sotheby's is the world's premier destination for art and luxury.

Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations.

Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.

THE ROLE
Administration of the property in the Temporary Admission Inventory, processing TA transfers and Post Sale Imports.

RESPONSIBILITIES

Working closely and collaboratively with other members of the TA and Operations teams
Ensuring the accuracy of customs declarations for transfers between customs regimes
Reconciling and reviewing data handled by third party agents
Tracking expiry dates of items under TA and planning with the specialist departments for the property mid to long term
Ensuring appropriate export papers are received for exported lots
Liaison with HMRC, third parties, Sotheby's clients and other departments
Keeping track of all open requests until closed

Specific tasks:

Checking and submitting SDI's and SDW's in respect of transfers and home use entries
Reviewing the GTS work lists daily and submitting entries as necessary
Preparing manual entries as necessary
Preparing quarterly reports to advise departments of expiring items
Monitoring expiring items and clearing as appropriate
Liaising with clients and their shippers regarding transfer of items under TA
Quarterly reconciliation of Customs restricted property against inventory
Ad Hoc duties as required
Checking the status and values of TA items on request from different departments
Keeping the TA Inventory clean, taking care of all IT system errors
Communicating to IT all errors that appear, keeping track of all requests and outcomes
Keeping up to date different department files or archives

IDEAL EXPERIENCE & COMPETENCIES

Demonstrate a methodical approach to work and be able to work to deadlines
Have good communication and client service skills
Be computer literate (MS Office and SAP desirable)
Demonstrate high levels of accuracy
Experience in administration
Ability to learn Sotheby's internal systems
Administrator relevant experience of working with SAP / GTS and / or practical experience of customs regimes and reporting
Assistant entry level role

**_ The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates._