Senior Document Management Assistant - Edinburgh, United Kingdom - Turcan Connell

Turcan Connell

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an opportunity for a full-time Senior Document Management Assistant to join our Office Services Team in our Edinburgh office.

The full-time hours are Monday to Friday, 9am to 5pm, 33.75 hours per week and the role is office based.

Responsibilities
The Senior Document Management Assistant will provide administrative assistance to Partner and Fee-earners across the Firm.

Core duties will be as follows:

Searching for documents in iManage;
Moving documents into new matters;
Saving JPEGs and Oyez to PDF;
Registration in RoS (including VR);
Registration of PoA;
Storage of Deeds;
Organising Destruction of Deeds;
Recall of Storage/Mandates;
File closures including balance checks on Aderant;
Completion of Client Profile Forms;
Completion of Expense Claim Forms;
Collating meeting papers; and
Dealing with outgoing hard copy mail.

Additional administration tasks maybe allocated as appropriate.

Skills/Qualifications
You should be flexible, self-motivated, highly competent, and able to work on your own initiative. Previous administrative experience is required.

A high level of discretion and confidentiality is needed for this role as you will be exposed to highly sensitive information.

A high degree of accuracy and attention to detail is essential. Strong pc skills are essential and full training will be provided on the various systems used throughout the Firm.