Business Support Administrator - Sheffield, United Kingdom - Staff 365 Recruitment Services

Staff 365 Recruitment Services

Verified Company

Sheffield, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Staff365 are recruiting for a Business Support Administrator on a permanent basis for our client located in Sheffield.

Hours of work are:

Monday to Thursday 09:00 - 17:00 and 08:00 - 16:00 on Fridays

Salary:
£23,500 per annum.

Benefits:

33 days holiday per year (including statutory days).

Company Pension Scheme.

Bupa Private Healthcare.

Death in Service.

Duties will include:

but not limited to:
Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint,

Produce Quotes, Purchase Orders and Invoices.

Support accounts with inputting supplier invoices.

Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients.

Scheduling and keeping up to date the PPM, periodic and inspection records.

Dispatching certificates and new O&M style booklets for stores and FM service users.

Receive incoming calls from Clients and log/raise work orders in CAFM system.

Deploy jobs to Technicians via the phone and CAFM system.

Update CAFM system with subcontractor work details to ensure the system reflects all works carried out.

Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs.

Any other duties which are required by the business and within the scope of the role.

Personal Specification

Qualifications or Business skills/experience that relate to the position.

Excellent Level of IT Literacy.

Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar.

Excel and Microsoft Office and accounting software experience.

Excellent organisation skills and attention to detail.

Ability to use own initiative, working accurately with policies and procedures.

Ability to prioritise and work to deadlines.

Excellent communication skills.

A background in Facilities Management or Construction desirable but not essential.

Staff365 are an employment business and equal opportunities employer INDHP