- To provide support to the� AP Senior� Team Leader�� ensuring �invoices are paid in line with� the department�s policies and� prompt payment KPI.
- To support the team to deal with queries� and� issues requiring higher level skills - bookkeeping skills.
- To train �staff� responsible for processing invoices on� how� to� use� D365 effectively for timely and accurate payment of invoices.
- To support management to produce �internal� KPIs for management review and action plans.
- To approve�� non standard payments through BACs, CHAPs and Foreign Currencies International� Payments are completed daily and� accounted for� in D365 correctly.
- To support processing�� SRED, Provider Finance and other grants� payment working in liaison with the AP� Senior Team Leader.
- To provide cover for SEO and� EO� in all aspects of� account payable� invoice processing and� prompt payment to suppliers.
- To attend meetings and manage relationships with some of our core� PSR contractors ensuring their invoices are processed accurately and on time.
- To ensure supplier statements are reconciled� to our D365 accounts and� take corrective actions�� as appropriate to resolve discrepancies.
- To carry out payment run as agreed with the Accounts Payable Team SEO Leaders and to ensure that the pay runs are performed in line with corporate policy and timeline - before 3pm;
- To supervise, train and support� the� AO �and EO with timely invoice�� processing for timely and accurate payment run in line with the department�s prompt payment KPIs;
- To check payments entered on RBS Bankline in line with our guidance before� approval;
- To act as authoriser on RBS Bankline;
- To act as authoriser on API-PT-X Bottomline;
- To advise other members of the team, department as well as external suppliers on queries, as necessary;
- To maintain complaint tracker and assist with� FOI request as needed;
- To produce internal AP KPIs� for management team meetings.
- Load ALB, PDC Draws, Loan Draws and DD repayments into OneDrive within 24 hours of being loaded into DHSC Exchange
- To ensure supplier statements reconcile with our ledger and investigate discrepancy as� required
- To provide suppliers with timely and accurate remittance advice� after payment� run
- To coordinate and� report ICT issues to dedicated team� for prompt resolution
- To produce management reports for AP management team meeting bi-weekly.
- To provide cover for EO and AP processors as and when required including senior team leaders.
- Performance manage staff in line with corporate� policy and� guidance
- Manage staff absences in line with corporate policy and guidance
- To provide payment support to other stakeholders such as��� SRED, Provider Finance and� other grantees.
- Work with� the Buying Coordinators to promptly identify why invoices are pending and support prompt release for payment to improve our prompt payment KPI
- Carryout ad-hoc project as part of the P2P improvement plan to strengthen the payment function in the Payable Account Team
- Provide some cover support to our core account payable function as and when required.
- To ensure journals are accurately produced and posted to��� D365 and� seek assistance from G7 Section Head /Accountant on� complex�
- To investigate and resolve bank reconciliation items that are� queried ensuring they are�� correctly accounted for� and posted in� the ledgers promptly each month.
- At least one year experience managing a team
- At least two years� experience �working in the Account Payable team
- Experience working with Enterprise Resource Planning System such as Microsoft Dynamics D365 and training staff to effectively to use the system
- Experience processing and approving payment runs in BACs and other banking platforms such as Bankline as well as CHAPS, Faster Payment and Foreign Currency.
- Experience of using Microsoft Excel Skills to intermediate level
- Finance experience in processing and approving journals, reconciling supplier ledgers to trial�balance.
- Data management and reporting - KPI Performance Reports
- Managing a Quality Service
- Changing and Improving
- Working Together
- Briefly describe your experience of successfully using data and reports to identify risks (problems), resolve the issues and improve service quality.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A with an average employer contribution of 27%
Accounts Payable Team Leader - Leeds, United Kingdom - UK Civil Service
Description
Job summary
In DHSC, we are proud of our purpose � to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you�d like to work in, we�d love to hear from you.
This is a Higher Executive Officer role within the Accounts Payable team. We use Microsoft Dynamics 365 to process and pay supplier invoices and credit notes ( approximately 2,000 invoices a month), various grants and funding, and foreign currency payments.
We are currently working three days per week in the office. You will be provided with a laptop, and the system and processes are working well remotely. We are currently a team of approximately 11 staff who manage in small teams.�
You will be required to manage a small team of mixed-grade staff (A0- EO) delivering account payable services, produce regular accounts payable reports, analyse KPI data, and produce internal and external reports as appropriate.
This role will also need to provide support and backup to the payments team, primarily on BACS and Refunds, and work with the Buying Coordinator and Bank Reconciliation Team.
Job description
Person specification
Key skills and experience required for the role
Essential Key Skills and Experience
Essential Technical� Skills
Your normal place of work will be your contractual primary workplace, usually either London or Leeds.� Within DHSC we offer non-contractual hybrid working. The expectation at present is a minimum of 60% of your working time spent in the office, enabling in person interaction and collaboration and enhancing team working, learning, and support.�
You will be asked to express a location preference during the application process. Please be aware that this role can only be worked in the UK and not overseas and some travel may be required across the DHSC estate.�
Opportunities for some working from home may be available; other flexible working options may be discussed with the hiring manager in line with individual circumstances and business need.�
There are a limited number of DHSC colleagues who have existing agreed homeworking contracts resulting from Our Future Estate Programme Colleagues covered by these arrangements are eligible to apply for this role whilst continuing their agreed existing home working arrangement. Occasional travel to DHSC offices or other locations may still be required according to business need. Travel and subsistence will be provided in line with the pre-agreed homeworker arrangements.
Behaviours
We'll assess you against these behaviours during the selection process:
Technical skills
We'll assess you against these technical skills during the selection process:
Benefits
Alongside your salary of �32,188, Department of Health and Social Care contributes �8,690 towards you being a member of the Civil Service Defined Benefit Pension scheme.