Clerical Assistant - Chichester, United Kingdom - 279 University Hospitals Sussex NHS Foundation Trust

279 University Hospitals Sussex NHS Foundation Trust

Verified Company

Chichester, United Kingdom

2 hours ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide general clerical support to the secretari e s enabling them to provide an efficient and effective administrative service to the Consultants and clinical teams.

We are looking for someone to join our administration team in St Richards Hospital providing efficient, effective clerical support to the Cardiology Secretaries in our Cardiology Department.

Main duties include, but are not limited to;
To provide comprehensive clerical support to the Admin staff and other staff within the department.

Undertake general clerical duties as required consistent with the job,

Open & date stamp incoming post and assist with outward going, internal and external post

To assist with setting up patient paper medical records file/upload to electronic patient records

To assist with filing duties as requested.

To assist with photocopying as requested.

Update/maintain departmental databases

To assist with scanning documents.

To file, chase, retrieve and deliver medical notes, signed investigation reports and other documentation relating to patients

To undertake routine maintenance of records e.g. thinning, repairing and tidying.

To undertake scanning of records when requested.

Ability to prioritise own workload and plan accordingly

Monitor and advise admin staff of stationery needs, take delivery of departmental stationery including putting the stock away in appropriate place.

Answer the telephone and take a message if no one available to answer the call.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we're proud to be at the heart of the NHS.

As one of the UK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:

We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First.

Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs.

This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us:

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be.

From the moment you start with us and throughout your career we will help you to grow and develop.

We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Main duties by factor:

Communications and Relationship skills

Communication is mainly with work colleagues and routine to assist in undertaking own job.

Work is completely directed and managed.

Attendance at regular team meetings

Analytical and Judgemental skills

Judgements involve straightforward facts or situations.

Analytical skills needed in locating patient casenotes.