Executive Assistant - London, United Kingdom - ISE Partners

Description

Job Description

Team Executive Assistant in Investment Sector to Investor Relations Managing Directors

Providing executive support to three Managing Directors of Investor Relations teams and one Senior Managing Director of the Co-Investment team. Additionally, offering administrative and logistical support to the UK-based Investor Relations and Co-Investment Teams.

Job Responsibilities:

• Welcoming and assisting clients, arranging meeting spaces, preparing beverages, and coordinating lunch arrangements as needed.
• Handling photocopying, printing, scanning, and binding tasks.
• Managing local and international courier services and postage.
• Reserving meeting rooms using the Condeco tool.
• Managing team members' schedules for internal and external meetings.
• Coordinating meetings and calls with current and prospective clients.
• Inputting data into CRM systems.
• Compiling expense reports.
• Organising business card information.
• Making restaurant reservations for business lunches and dinners.
• Providing daily support to both teams, including liaising with IT/office management and arranging taxi reservations.
• Assisting in onboarding new team members.
• Collaborating with other team assistants to ensure adequate coverage.
• Assisting in organising internal and client events.
• Undertaking any other ad hoc duties as assigned.

Specialised Business and Technical Knowledge:

• Proficient organiser with strong administration skills.
• Capable of meeting deadlines and managing multiple priorities.
• Able to work under pressure while maintaining attention to detail.
• Possesses excellent interpersonal skills and can interact with clients at all levels.
• Flexible approach to work and a team player.
• Intermediate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Education and Experience:

• Demonstrated experience in a similar role within financial or professional environments.

Communication Scope:

The Executive Assistant will engage directly with internal and external stakeholders and should be confident in requesting/providing information to employees at all levels.