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    Residential Property - Exeter, Devon, United Kingdom - Kitson Boyce LLP.

    Kitson Boyce LLP.
    Kitson Boyce LLP. Exeter, Devon, United Kingdom

    3 weeks ago

    Default job background
    Part time
    Description
    Receptionist – Administration (Business Support)
    Our Business Support Team

    Our Business Support team sits within the broader Administration department which also includes our IT, HR, Accounts and Marketing teams.

    These teams support the partners in the management of the firm to ensure that our colleagues have the resources they need in order to perform their roles effectively and efficiently whilst consistently delivering excellent client care.

    The Business Support team is managed by Ang Beresford who has a wealth of experience having worked for the firm in a variety of roles for the past 24 years and as the Business Support Manager since January 2022.

    Ang manages our Reception team as well as our Business Support Assistants, all of whom work collaboratively to ensure that the firm's client-facing interactions and office facilities are run efficiently and meet the firm's exacting standards as set out in its policies and procedures.

    You will work alongside our other Receptionists, providing a first-class client experience as well as professional support across a range of reception duties including meeting and greeting, booking meeting rooms, assisting with room set-ups, telephony/switchboard and so on.

    Answering incoming telephone calls promptly and professionally, in a friendly and confident manner, and directing them to the appropriate person in a timely fashion.

    Keeping the reception area and client meeting rooms clean and tidy at all times.

    Assisting with administrative tasks as required, including photocopying and scanning of legal documents and client I.Managing the allocation of parking spaces available at the Torquay office.

    Being the firm's initial point of contact for its 'Live Chat' facility.
    Monitoring stationery supplies.

    You will be a first-class administrator and a strong team player who is committed to providing the best possible reception and telephony service to colleagues and clients across our four offices.

    Have experience of working with a variety of business software packages and a good working knowledge of Microsoft Office, including Word, Excel and Outlook.

    Have exceptional time management skills and an ability to manage several projects simultaneously.
    Be flexible and adaptable when necessary.
    Administration (Business Support)

    Contract:
    Permanent (Applications for both full-time and part-time hours welcomed)

    Hours of Work:
    Our Reception is open between the hours of 8.15pm and must be manned during this time.

    Therefore, a typical working day for our full-time Receptionists will be based on these hours, with part-time Receptionists working the same hours but over fewer days each week.

    Pension.
    ~33 days' holiday per annum, which includes bank holidays.
    ~ An additional day's leave on your birthday.
    ~ Western Provident Association (WPA) – health care cash plan for all employees.
    ~ Life Insurance.
    ~ Free staff legal services – wills and conveyancing.
    ~ Cycle to Work Scheme.
    ~ Employee Assistance Programme.
    ~


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