Bursar - Little Missenden, United Kingdom - Buckinghamshire Council
Description
Location: Little Missenden
Overview
Little Kingshill Combined School is a thriving and friendly primary school that is looking for a Bursar to work in our beautiful school. We actively support the career development of our staff, enabling everyone in our school family to reach their full potential. With that in mind we would be willing to support the development of the Bursar through the SBM Apprenticeship.
Term time only
Salary Type: Bucks pay
Salary details: BPS 3-4 Depending on Experience (£27,310 - £31,645) pro rata
Contract type: Permanent
Hours: 21 hours
Closing date: 01/05/2024 12:00
Interviews to be held: Following week tbc
About us
Little Kingshill Combined School is an successful, exciting, forward-thinking and dynamic school. It is set in the beautiful village of Little Kingshill next to Great Missenden.
The school is a one form entry school from Nursery age to Year 6.
About the role
MAIN DUTIES AND RESPONSIBILITIES:
The Bursar is responsible for the management of the school's finances and human resources under the direction of the Headteacher.
FINANCIAL RESPONSIBILITIES:
• Preparation of the school budget in conjunction with the Headteacher. Monitoring the budget throughout the year.
• Preparation and presentation of budgets, monthly reports, etc at appropriate committee meetings e.g. Finance Committee and Governing body.
• Monthly reconciliation of the school's financial position with transaction and summary reports prepared by County, identifying and correcting errors and discrepancies on County's figures.
• Attend termly support services meetings to keep the school and Headteacher updated on County's requirements. To receive latest information and instructions from County departments on budgets, payroll, personnel, suppliers, etc.
• Completion of all financial tasks from the receipt and recording of all income in school, for the main school budget and for the school's private fund accounts, banking, payment of invoices, reconciling bank accounts, preparation of the monthly VAT return and monthly two-way reconciliation for the council's records.
• Annual reporting of School Fund accounts to the Charity Commission, and making gift aid claims on a regular basis. Informing Charity Commission of any changes to trustees.
• Ensure prompt assessment and payment of insurance premiums and administer claims as necessary.
• Prepare regular claims for reimbursement of purchases made on behalf of the Schools PTA (FOLKS) through the school budget.
• Prepare termly external invoices for use of premises.
• Ensure all financial records are maintained accurately and in accordance with financial requirements and regulations.
• To keep the equipment register up to date.
• Keep a record of Pupil Premium and Sports Premium Grant spending.
• Ensure that the school maintains compliance with SFVS requirements.
• Nursery funding administration, including monitoring 30 hours funding and issuing invoices.
• To purchase curriculum supplies and services, always ensuring that the school is getting best value for money.
• To be responsible for the renewal of contracts including (but not limited to) photocopiers, broadband, utilities etc.
SITES & BUILDINGS RESPONSIBILITIES
• Liaise on behalf of the Headteacher, with the Site Supervisor, Bucks CC, and specific contractors regarding maintenance matters associated with the school's sites and buildings.
• You may be required to assist the Caretaker in liaising with suppliers and contractors to obtain quotes for new projects, repairs, etc., and negotiating prices and terms, placing orders and issuing contracts.
• Provide financial input for feasibility studies and business cases in support of applications for funding of capital projects.
HR/PERSONNEL RESPONSIBILITIES
• Maintain the school Single Central Record (SCR).
• Maintain Personnel records in SIMs.
• Preparing monthly payroll information for Payroll provider to meet strict deadlines, checking proposed run before pay-day, entering details onto school's records and reconciling monthly.
• Maintain absence records for staff.
• Oversee the DBS checking process for staff and volunteers.
OFFICE RESPONSIBILITES
• Support the school secretary with tasks at busy times.
• To work with the secretary on administration of schools visits and other educational activities, setting up Parentmail payments, chasing payments etc.
• When the Secretary is not available, receive visitors, answer telephone, assist Headteacher, Governors, teachers, pupils and parents.
• Undertake any reasonable task as requested by the Headteacher.
About you
Qualifications
Essential
- Demonstrable numeracy and literacy skills
- Experience in financial/administrative management role
Desirable
- Degree, NVQ Level 4 or equivalent qualification (e.g. Diploma in Management Studies, accountancy qualification, HND Business Studies)
- Certificate of School Business Management (CSBM)
Experience
Essential
- Development and operation of financial management systems
- Budget management and preparation
- Familiarity with the procurement, management and audit of resources.
Desirable
- Working in a school environment.
Knowledge & Understanding
Essential
- Knowledge of financial, personnel and administrative systems, associated policies and codes of practice, and an understanding of relevant legislation.
- Knowledge of HR management issues, and ability to find solutions and provide advice.
Desirable
- Knowledge of SIMS and FMS
Skills
Essential
- Management of administrative and financial systems
- Relate well to children and adults, and demonstrate the ability to communication well both verbally and in written form;
- Manage a variety of competing priorities, and meet deadlines;
- Use and manage ICT systems and resources effectively.
Desirable
- Contribute to high level decisions
- Formulate ideas and solutions, and present them effectively to the Headteacher/Governing Body
Personal Characteristics
Essential
- Can adapt to a variety of situations
- A willing to learn new systems and procedures
- Persuasive and influential as a negotiator
- Maintains confidentiality
- Proactive
- Excellent organisation skills
Desirable
- A good sense of humour
- The ability to innovate
- Boundless energy
- Super-human qualities
For further information please see attached Person specification.