- To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers / clinicians.
- To facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, training and supervision etc.
- To develop and maintain appropriate bring forward systems for progress chasing, outstanding enquiries, comments and actions and be pro-active in utilising these systems and forward plan agenda items, supporting papers for minutes, training etc.
- To ensure appropriate paper based and electronic filing systems are in place and ensure regular maintenance, in line with local and national legislation.
- To ensure appropriate levels of stationery are available for the management team.
- Identify and report any issues relating to Estates and Facilities using relevant systems.
- To design, create, prepare and produce a range of complex documents from various sources and to specified deadlines, including all aspect of Microsoft Office Powerpoint, Excel, Word etc.
- To assist in the preparation of reports and the monitoring of action plans for specific projects.
- Identify and report any IT related issues using the relevant systems.
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts Person Specification
- Relevant level 2 competency based qualification (such as RSA or NVQ), 2 years previous office experience or equal
- Educated to GCSE level in English and Maths
- IT related qualification
- oUse of PC ( Teams) oWorking in a confidential environment oMinute Taking oFacilitating Training / Events
- Use of office equipment
- The Data Protection Act oPatient Confidentiality oKnowledge of prioritising senior managers work
- Awareness of the stigma around mental health.
- Effective time management skills oThe ability to prioritise tasks oAn excellent telephone Manner oOutstanding communication Skills
- Appropriate keyboard Skills oThe ability to navigate it systems, inc Excel, Work and Powerpoint oEnthusiasm with a positive disposition oAbility to respond to rapidly changing priorities
- Working effectively under pressure
- Advanced keyboard skills
Team Administrator - Leigh, United Kingdom - Greater Manchester Mental Health NHSFT
Description
Job summary
The Team Administrator will provide a full and comprehensive administration service for multiple managers within the Directorate Management Team, ensuring a well organised and effective service.
You will ensure each of your allocated managers / clinicians are well organised and are in receipt of all relevant tools required for the effective running of the service.
In order to meet the needs of the Trust services, you will be required to work flexible in times of absence and sickness to provide consistence secretarial cover to managers and you may be required from time to time to work outside of your normal area of work and hours. The Trust reserves the right to change your normal area of work to any other location within the Trust.
Main duties of the job
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users
Job descriptionJob responsibilities
Please see attached job description and person specification for full outline of roles and responsibilities.
Staff benefits
Education
Essential
Desirable
Experience
Essential
Desirable
Knowledge
Essential
Desirable
Skills and abilities
Essential
Desirable