Business Administration - London, United Kingdom - LMP Group

LMP Group

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Apprentice Administrative Assistant - The Letta Trust

Salary grade:
£6.50/hr

Hours: 35 hours per week term time + 2 weeks (pro rata)

Contract type:
Fixed-term

Responsible to:
Office Manager

Main purpose:

To provide a warm, welcoming first point of contact for parents and visitors,

representing the school at all times with good humour and a smile

To provide high quality, administrative support to the school and oversee the upkeep

of the school's shared areas

Duties and responsibilities

Communication:

To oversee the reception area and foyer and be the first point of contact for anyone

who comes to the school office

To welcome visitors to the school in a friendly and efficient manner, ensuring they sign

in, have the correct lanyard and safeguarding information and are offered

refreshment

To deal with front line enquiries from staff, visitors, parents and pupils in person, by
To liaise with outside agencies and professional bodies on behalf of school staff and

ensure that messages, mail, faxes and memos are distributed efficiently

To prepare letters and text messages for parents and carers

Administration:

As directed by the Office Manager, to carry out clerical duties such as filing, typing,

updating records, inputting data, distributing post and preparing mail for posting

To carry out photocopying for staff as requested
To support with the upkeep of pupil absence records

Resources:

To ensure that the public and shared areas are tidy and ready for visitors
To be oversee for the storage and distribution of lost property, spare uniform and

sports wear

Managing own performance and development:

Participate fully in the school's performance management cycle
Attend relevant training, sharing the knowledge and ideas gained with colleagues
Demonstrate resilience and resourcefulness, anticipating and solving problems

General requirements:

To work with the Office Manager, Headteacher and The LETTA Trust's Central

Operations Team to meet the aims and objectives for the school office

Show commitment to the Trust, its inclusive ethos and equal opportunities for all in the

school community, opposing strongly any form of discrimination

Support the Trust's statutory policies, e.g. health and safety, disability discrimination

act, equal opportunities

To safeguard and promote the welfare of pupils and follow the child protection

procedures adopted by the school. This may include supervising pupils who are

unwell or providing basic first aid

Undertake any professional duties commensurate with the grade of the post

Notes:

This job description is illustrative of the general nature and level of responsibility of the

work. It is not a comprehensive list of all tasks that the post holder will carry out

The job description may be amended at any time in consultation with the post holder

Apprentice Administrative Assistant ~ Person Specification:
criteria.

To be an outstanding apprentice and have a commitment to own continuing

professional development

Excellent interpersonal skills
To be able to communicate (verbally and non-verbally) well with diverse groups and

develop and maintain positive relationships with all members of the school
community

To be able to prioritise workloads; have excellent time management and

organisational skills

The ability to successfully work in teams
Knowledge and experience of monitoring attendance rates
Experience of and a commitment to the involvement of parents in education
Knowledge and understanding of and commitment to inclusion
To understand the statutory requirements of legislation concerning Safeguarding,

including Child Protection, Equal Opportunities and Health & Safety

To demonstrate a commitment to the success of pupils at Stebon & across the LETTA

Trust

Qualifications

GCSE or equivalent English (Grade C/4 Grade or above) essential
GCSE or equivalent Maths (Grade C/4 Grade or above) essential

Things to consider

Once successful we will need to submit off a DBS to make sure we are good to go This can take a few weeks to come back so please be sure that the start date may change to later.

This is all depending on how fast the DBS clears. This is something out of our control with timing.

About the employer

We are delighted that you are interested in finding out about the LETTA Trust, collaborating with us or joining our family of schools.

We have the highest aspirations for our pupils and our staff and hope that our commitment to social equality for the children and families in our school communities is clear.

We strive to give children the best chance of happiness and success at school and beyond; to growing active citizens with a strong moral compass who want to make a positive difference in the world.

For more information then please reach out to

Lauren Johnson