Finance Officer - London, United Kingdom - The General Optical Council

The General Optical Council
The General Optical Council
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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_ Please see job description for more information._

Role Purpose:

The primary purpose of the role is to manage the purchase ledger and payment functions of GOC, manage three payrolls and related statutory work, perform contract review analysis, reporting and administrative work,

The role will be shared between two finance administrators, each one will be responsible for specific areas.

They are required to learn all aspects of the role and provide cover so that finance department can function seamlessly.


Key Accountabilities:


  • Maintaining of an accurate and up to date purchase ledger (PL), inputting invoices and expense claims, ensuring correct approval and supporting documents received
  • Making accurate payments to suppliers on designated timelines, ensuring supplier terms are adhered and communicating across departments where plans are changed.
  • Retaining all PL documents, storing in proper folders and assisting in maintaining data according to data retention guidelines
  • Ensuring the supplier detail changes are made accurately by reviewing the supplier audit log routinely.
  • Training GOC staff on Purchase order processing
  • Maintaining a schedule for direct debit invoices and providing data of DD invoices not received to management accountant for monthend accruals
  • Providing direct support to the management accountant in monthend, yearend work.
  • Managing the three payrolls of GOC, ensuring statutory payments and submissions are made in an accurate and timely manner.
  • Managing staff and worker pension schemes, ensuring reports and data provided as per their deadlines.
  • Ensuring the annual HMRC work relating to employment tax and benefits are calculated and submitted
  • Ensure payroll journals are transferred to general ledger from payroll system accurately by liaising with management accountant
  • Working with and supporting wider GOC teams enabling a seamless continuation of payroll processing work.
  • Analysis of payroll data with budget/forecasts as a monthend process.
  • Contract admin work: review of unsigned contracts of masterlog, ensure completeness of contracts saved in folders, biannual spot checks and comparisons with Sage200 supplier data
  • Managing the finance inbox.
  • Follow the internal controls of the finance department.

Essential Skills/Experience/Qualifications

  • Purchase ledger working knowledge
  • AAT or an accounting part qualification would be desirable.
  • Experience in payroll would be desirable.
  • Good knowledge of Microsoft Office products, primarily Outlook, Word and Excel
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