Contract Administration - Malmesbury, United Kingdom - Linesight

Linesight

Verified Company

Malmesbury, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Contract Administration

The
Contracts Administrator will be the communicator between the client and external consultants to support procurement and commercial activities to ensure standards and deliverables are met and followed.

You will work closely with the Procurement, project, finance and legal team. Assist management of programme and budgets. You will be reporting to the wider Capital Projects Team and Stakeholders on contract related matters.

Ensure that services and deliverables are followed, liaise with the External Cost consultants to update on

(a)Overall project spend

(b)Purchase Orders

(c) Agreements, for all Project Procurement packages

(d) Vendor not submitting invoices according to forecasts in the project cost book and report

(e) Vendor onboarding

In this role you will:

Provide interface with the Commercial and Procurement team to deliver procurement planning, tender process, contract execution and financial management
Support the tender process for the procurement of all suppliers required to deliver the

- programme contract works

Support and manage the Procurement, tendering and post contract administration
Ensure tender packs from external consultants match the clients' requirements
Ensure contracts comply with the CIP programme
Upload Contracts, Approvals and Variations to the Ariba Contract Module
Notify vendors when a PO is approved, provide briefing to vendors of claim and invoice process
Monitor committed expenditure against Capex and Purchase Order values and report if packages/ projects become overcommitted
Administer contractor claims including coordination with Cost Manager for cost validation
Administer programme revisions and ensure critical path is maintained in line with contract including coordination with the Project Planner for programme validation
Administer variations and extension of time claims in line with contract for cost validation
Record cash flows and projected spend timelines, and invoicing into the Project Cost book
Reconcile actual spend, Project Costbook and external consultants report figures

- report back on any deviation that the consultant needs to address

Ensure effective contract management deliverables and reporting are maintained_ _
Provide contract performance information and assist in the delivery of capital projects to plan and execute procurement stage gate deliverables
Issue NDAs to vendors via the NDA portal and following up on any proposed amendments with legal
Ensure closure of contract issues liaise with Inhouse legal and external cost consultants if needed
Coordinate with the clients Finance/Accounts team to resolve payment issues reported
Perform Goods Receipt (GR) on Ariba Guided Buying accordingly
Cross reference the PO log and GR record form the clients finance and fixed term asset team

Reporting

Ensure that reports follow the delivery manual
Assist and provide cost inputs to the Capital projects Team and Stakeholders
Assist Regional Commercial Managers with the preparation of monthly reporting templates and formatting and collation of information with regards to risk, contract variations, procurement status

Working with project, procurement, commercial team

Preparation of design and construction contracts
Work closely with Regional Commercial Managers to ensure best value is obtained from

- the supply chain during the pre-contract period and post contract administration.

Liaise with the clients Project Manager to complete PR justification template

We would like to hear from you if you:

Have over 5 years of experience in a Contract Administration/Management position
Have real estate experience
Have delivered property development and contract management in APAC or globally
Are competent in Ariba Procurement software or a quick learner with systems
Have dispute resolution or claims management experience
Have experience in Capex (ideally not essential)

About us
Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we're not like the others. We're different. Unique. It's our fresh thinking and focus on what matters that has led to our evolving.

We are on a journey working in some of the most exciting innovative sectors with some of the world's most prestigious companies delivering major projects that deliver a more sustainable built environment.

We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy.

With Linesight, you can truly discover the power of team

**Diversity, inclusion and accessibility