Administration Officer - Street, United Kingdom - Meadows Care

Meadows Care

Verified Company

Street, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Meadows Psychology Service is the sister company of Meadows Care. Meadows Care provide therapeutic children's homes for children who are looked after. Meadows Psychology Service provide therapeutic support to organisations to help develop their trauma informed practice.

Your role will be contributing to the smooth running of the therapy service.

Meadows Psychology Service are expanding, and this is a new role within the service at an exciting time.

We're looking for an Administrative Officer to help keep our therapy service running smoothly.

As the backbone of our organisation, you'll have lots of different responsibilities and work across a variety of departments, helping to provide excellence in trauma informed therapeutic care to the children, young people, families and organisations we work with.

Day to day, you'll do everything from organising meetings, typing up therapy reports, to managing information and records, so a keen eye for detail is crucial.

As someone who loves to help others, you'll take supporting our therapists in your stride.

Highly organised and methodical, you'll proactively provide essential support to the people in the therapy service and the wider organisation.

You will need to have knowledge of the whole Microsoft Office Suite and Excel to carry out your administrative role.

Roles and Responsibilities

Assisting the therapy department with all administrative tasks
Typing up and formatting documents
Acting as main point of contact for staff and visitors to the service
Answer and direct calls to the therapy service
Support and oversee staffing allocations
Developing and maintaining administration systems and reporting
Taking minutes in therapy meetings
Organising therapy consultations, liaising with families and professionals to book in consultations
Support with diary management of senior leadership team
Assist in archiving procedures
Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms
Managing internal and external mail
Ordering stationary and general supplies for the office
Photocopying resources and preparing training materials and assessment measures for therapists
Assisting in the organisation of meetings through booking rooms and arranging refreshments.

Skills and Qualifications

Proven administrative experience
Superb written and verbal communication skills
Maintain confidentiality
Be aware of your role in Safeguarding
Strong timemanagement skills and multitasking ability
Experience of working with IT systems, information / data management systems and office tools such as Excel
Proficient in Microsoft Office, with aptitude to learn new software and systems
Solid interpersonal skills
Ability to adapt to changing situations in a calm and professional manner.

Person specification

Criteria Essential / Desirable

Experience

Working in an office environment

Working without direct supervision and able to develop own skills

Essential

Skills:

Problem solving / multi-tasking

Prioritise workload

Meeting deadlines

Excellent communication skills with a diverse range of people

Experience of using soft wear programmes

Good computer skills including Word, Excel, Outlook, mail merge, and other data bases

Essential

Other requirements

Self motivated

Maintain confidentiality at all times

Work additional hours as dictated by the needs of the business

Willingness to learn and develop personal skills and qualifications

Ambition and drive to help the organisation develop

Essential

Knowledge of childcare regulations would be an advantage but not essential

Job Types:
Full-time, Permanent

Salary:
£22,000.00-£25,000.00 per year

Benefits: