Personnel Logistics Co-ordinator - Aberdeen, United Kingdom - Sparrows Group

Sparrows Group
Sparrows Group
Verified Company
Aberdeen, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

The Sparrows Group is a specialist lifting and mechanical handling contractor that delivers equipment, technology and integrated engineering services to the global energy industry.

Our solutions support our clients to optimise their efficiency by ensuring the performance, reliability and safety of critical equipment and people.


With our headquarters in Aberdeen, we employ over 1,600 people across numerous operational locations across the Americas, Europe, Middle East, Africa and Asia Pacific.

We are looking for a Personnel Logistics Co-ordinator to join our Personnel Logistics Team in Aberdeen.


The main purpose of the role is to provide UK and International logistics, time verification and general office support under the direction of the Personnel Logistics Supervisor.


Main responsibilities

  • Responsible for the daily update of the Computerised Personnel Tracking System, ensuring that all data is accurately recorded and live.
  • Ensure all job tracker (resource) requests are fulfilled and actioned, and make sure that any associated training, travel and accommodation are arranged.
  • Arrange weekly crew changes for resident personnel and prepare weekly register from Computerised Personnel Tracking System.
  • Prepare joining instructions to resident offshore workforce advising crew change details.
  • Mobilise ad hoc personnel, both UK and Internationally.
  • Ensure Expat mobilisations are dealt with efficiently and in a timely manner taking consideration for additional mobilisation/visa and other operational requirements in liaison with Travel Team
  • Arrange overnight accommodation for all crews in transit, morning transport, checkintimes advice and to prepare accompanying paperwork.
  • Contact on a daily basis the operating companies, to confirm flight checkin times.
  • Responsible for ensuring company induction courses are arranged when and where applicable.
  • Participate in Emergency Response Team for exercises and in real situations.
  • Participate in on call rota and to be on 24 hour call out duties for the operations department.
  • Verify and enter timesheets on completion of work scopes as required if timesheet team require assistance.

HSEQ responsibilities

  • It is mandatory that the incumbent is familiar with the Company's HSEQ Policy and takes an active role in the compliance and improvement of Sparrows Integrated Management System. The incumbent must report any incidents, near misses, actual or potential problems with products, services or systems to their Line Manager.
  • The incumbent also has legal responsibilities under countryspecific health and safety legislation to follow all Company processes and procedures and familiarise themselves with the emergency response arrangements applicable to them. The incumbent is also responsible for the health and safety arrangements of subordinates (if any) and for any persons visiting them while on the Company premises.

Qualifications and experience

  • Highly organised
  • Excellent communications skills verbal and written
  • Interpersonal skills ability to work with colleagues


  • Intermediate/Advanced Computing Skills

  • Microsoft Office (Outlook, word, Excel)
  • Ability to Multitask and prioritise daily workload
  • Experience in Crewing/Personnel Logistics or HR preferred

Job Types:
Full-time, Permanent


Benefits:


  • Company pension
  • Onsite parking
  • Private medical insurance
  • Sick pay

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Aberdeen, AB23 8JW: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

Reference ID: 7909
More jobs from Sparrows Group
See all jobs of Sparrows Group