Property Manager - Runwell, Essex, United Kingdom - Essex Partnership University NHS Foundation Trust

Description

Main area Property & PFI Manager Grade Band 8b Contract Permanent Hours Full time hours per week (Monday - Friday) Job ref 364-A-7629

EPUT provides community health, mental health and learning disability services to support more than 3.We run the COVID-19 vaccination programme across mid and south Essex and Suffolk and north east Essex.

EPUT was formed on 1 April 2017 following the merger of North Essex Partnership University NHS Foundation Trust (NEP) and South Essex Partnership University NHS Foundation Trust (SEPT).

To be the leading health and wellbeing service in the provision of mental health and community care".
We care for people every day. We Care
We will deliver safe, high quality integrated care services.
We will work together with our partners to make our services better.
We will help our communities to thrive.
Our services
Mental Health Services
Community Health Services
Learning Disabilities Services
Social Care
Find out more about the services we offer in our service directory.

A senior post that is professionally accountable for the provision and strategic development, in conjunction with the Associate Director of Property and Capital, of a high value Property Management service for a large Mental Health and Community Services property portfolio across Essex and Bedfordshire.

The post holder will be required to provide professional leadership to Assistant Property & PFI manager, ensuring that leases, licenses, PFI operation and strategic management and the overarching property database is accurate, accessible and integrated with the Trust estates systems allowing estates officers to lead on landlord communication during the occupancy life.

Provide expert specialist professional advice on all aspects of property management including property technical surveying including responsibilities relating contracted and contractual maintenance, repair, refurbishment and restoration and legislation.

In particular, the post holder will manage and support the acquisition, leasing and disposal of property, terms of contract, land searches, service level agreement setup, suitability of use of land and buildings.

Each of these facets will demand a degree of legal engagement with the expectation that the posit holder will lead on these discussions.

In conjunction with the Associate Director of Property and Capital the post holder shall be professionally and technically responsible for property management policy development and compliance in relation to high risk specialist functions e.g.

legislative and statutory requirements relating to buildings and land.
Season Ticket Loans
NHS discounts for staff
Excellent Training facilities and opportunities
Buying and Selling annual leave scheme
The opportunity to work bank shifts and expand knowledge and experience in other areas
Salary Sacrifice schemes including lease cars and Cycle to Work
Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings.

Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

The post holder will be a member of the Directorate Senior Management Team and will be expected to work towards providing an integrated estates, capital planning and facilities management function for the Trust.

The preparation, maintenance and accuracy of the Trusts Estates Terrier,
Property title documents,
Leases
The oversight of the safe keeping and accuracy oversight of all related property documents
Ensure the recoding, update and socializing of third party interests, covenants and other restrictions on the use of the building/land
This list of duties is not exhaustive, but generally summarises the level of responsibility associated with the position and in particular the post holders responsibility around property management
Assist the Associate Director of Property and Capital in the development and regular review of the Estates Strategy taking in to account the post holders responsibility around property, its utilization and the term of its

The post holder will ensure interconnection and support for the Property Assistant & Space Manager, via the Assistant Property & PFI Manager to ensure the Trust has a robust space utilization and property management strategy that is both joined up and continuously improving.

Provide technical property advice and support for the development of business plans for the submission to the Capital Planning and Projects group for capital
Develop and maintain an approved list of property related consultants, contractors and in accordance with Corporate Policies and
Liaison with internal and external strategic planning lead officers in the provision of effective property management

Oversee the Assistant Property & PFI Manger with the compilation and maintenance of an accurate estate property database, site records, drawings and Statutory Terrier information in accordance with guidelines laid out in the N.CAD drawings to detail building layout and plans, asbestos locations etc., Work closely with the Assistant Property & PFI Manger to ensure terms of property leases are regularly reviewed and maintenance regimes are in accordance with both the and contractual detail of the original agreement.

Ensure all property systems are documented in accordance with the Trust ISO9001 Quality Management

Work with the Head of Estates and Facilities to ensure terms of assured short term tenancy agreements are regularly reviewed and advise the Associate Director of Property and Capital of medium and long term strategic initiatives.

.
Support the Associate Director of Property and Capital on the acquisition and disposal of properties identified as surplus in accordance the Trust strategic clinical and property plan and in line with "Estate Code"
Provide expert specialist advice on disposal strategies for the estate to ensure best value is
Support the procurement process with detailed and expert advice associated with property acquisitions and disposals


NB:
This will include the appointment of legal advisors, planning consultants, and other specialist advisors, preparation of leases, licenses and covenants, tender documents, selection
The post holder will support the provision of a space management service in conjunction with the Estates Strategy & Capital Projects Manager as-and-when, this impacts on the short, medium and long term property strategy and operational delivery relating to the post holders
The post holder will provide professional property advice in relation to valuations and rates appeals in liaison with the Valuation Office Agency and specialist valuation

Responsible for the oversight of the update of lease data relating to the maintenance of properties in accordance with the terms of the property leases/licenses.

To attend property related meeting and provide professional advice on lease management, term of contract, particular property responsibilities for both operational use and building upkeep.

The post holder will work with Directors and Heads of Service to best understand the strategic and operational requirements for the delivery of appropriate property provision across the
Provides advice on property related legislation and ensures the Trust is up to date g. 210 Equality Act, Property Law, 1954 Landlords and Tenants Act, contract law and statutory compliance.

Professionally accountable and responsible for the safe and efficient operation of all Property Management Services, including staff, PFI delivery and strategic management , land, buildings and plant/equipment associated with the Trust property responsibilities.

To provide strategic advice on the suitability of buildings for acquisition and disposal through complex option appraisal and benchmarking, ensuring all aspects of property management are taken into account e.

accurate open market valuations are obtained, condition surveys are accurate.
Responsible for negotiation and agreement of accurate property disposal and purchase prices.
Responsible for developing good working relationships with landlords and other external stakeholders to ensure property related issues can be managed
Supporting the Assistant Property & PFI Manager in the day to day management and continuous improvement of the Trust PFI buildings including monthly performance reviews , service failure issues , help desk reporting, compliance , contractual issues and strategic
Ensuring via the Assistant Property & PFI Manager that the PFI arrangements (Trust responsibilities) are documented in line with ISO14001 & ISO14001

Devise, negotiate, implement and monitor complex, high value service level agreements for the provision of property management services to other local health care organisations.

Responsible for providing property related information the Trust Quality manager on a regular basis throughout the financial year, in support of both PAM and ERIC .

To manage, monitor and correctly document within the Trust 3i database, in conjunction with the Trust Assistant Property & PFI Manager all property service contracts, ensuring that they offer best value, are of high quality and meet the needs of clinical services and statutory
Master's degree or equivalent experience
~Professionally qualified in building or engineering surveyor related discipline (to RICS, CIOB or similar) or can demonstrate equivalent experience through formal vocational training.
~Able to evidence continued professional development and post graduate study to Masters level or equivalent.
~Extensive experience in property management related senior management role
~Extensive experience in managing major capital projects and maintenance contracts.
~Extensive experience in management of property portfolios including leases, acquisitions and disposals.
~Qualification in Project Management to PRINCE 2 Practitioner level or equivalent.
~Experience of working in the NHS in an Estates management role.
~Extensive technical knowledge of all property related issues including, building structures, planning, statutory compliance, conveyancing, leases and other tenure matters.
~Sound understanding of Corporate and Directorate financial control, budget structures, budget management, Property Law Act. Significant experience of managing complex property transactions.
~Sound understanding of Corporate and Directorate financial control, budget structures, budget management, budget setting, recharging mechanisms, taxation, capital and revenue definitions, capital charges, depreciation, life cycle costs, business rates.
~Extensive technical knowledge of property related legislation i.e. Landlord and Tenant Act, Property Law Act
~Five years' experience of managing complex property transactions
~Detailed understanding of health care operational environments including clinical service models, clinical and non clinical risk, patient focus, customer service, best practice service delivery and service redesign.
~Detailed understanding of legislation relating to estates and facilities
~Knowledge of strategic and operational planning techniques including option appraisals, feasibility studies, horizon scanning, business budget setting, recharging mechanisms, taxation, capital and revenue definitions, capital charges, depreciation, life cycle costs, business rates.
~Extensive technical knowledge of property
~Literate in IT/Computer Skills
~Good oral communication skills based on fluency on the English language
~Strong operational and strategic planning skills
~Able to provide strong professional leadership to a multi-disciplinary team across a varied estates portfolio.
~Able to deliver complex multi-faceted projects within time, on budget and to required quality and safety standards
~Able to make difficult decisions when faced with multi-stranded and conflicting highly complex data
~Able to produce high quality reports with recommendations based on complex data analysis and within tight timescales.
~The post holder will be able to deliver all work outputs to a high quality commensurate with professional status.
~Able to make sound judgements based on analysis of technical appraisals, feasibility studies, technical reports and other estates data.
~Able to conduct effective management of complaints, incidents and service considerations including detailed investigations.

Personal Qualities
~Able to deal effectively with occasional exposure to highly distressing or emotional circumstances including delivering unwelcome news to staff, resolving conflict and dealing with challenging behaviour.
~Emotionally resilient to competing demands within the organisation and local health economy.
~Commitment to providing high quality customer focused services.
~Professionally credible, confident in dealing with clinicians and clinical senior management staff and Trust Directors.
~Ability to travel across Trust sites.

Additional Qualities
~Fitness Analysis as appropriate.
~Ability to Travel across Trust sites as required

Make sure that as a part of your application you have professional references with business contract information covering your last three year employment history.

We also hold the Disability two tick symbol and have made the pledge to commit to employing more people with learning disabilities, we encourage people with a disability to apply.

Braille or audio tape etc, please contact the Recruitment Department on or email and we can arrange for this to be dispatched to you.

The Trust makes every attempt to contact all applicants and we strongly advise that you check the email account which is registered with NHS Jobs regularly, we would advise however due to the high number of applications we receive that if you have not heard from us within three weeks of the closing date your application has been unsuccessful on this occasion.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to undertake this commitment.

Although Covid vaccinations are no longer a mandatory requirement within the NHS we continue to encourage and support the vaccination uptake as this remains the best line of defence against Covid19.

If you would like to book a Covid vaccination or would like more information please contact us by emailing .

Name Martin Whitehead Job title Associate Director of Property & Capital Planning Email address
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