- Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate.
- Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time).
- Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc.
- To work with the client lead Partner and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches.
- To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients.
- Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required.
- To co-ordinate the WIP lists and billing on behalf of Partners, including liaison with billing team. Pro-active monitoring of time and bills against the estimate.
- To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc.
- Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses.
- Researching company/client information and biographies.
- Logging referrals and contacts to interaction and management of Interaction lists.
- Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy.
- Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols.
- Prepare, amend and proofread documents (e. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately.
- If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc.
- Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc.
- Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate.
- Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal).
- Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements.
- Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed.
- Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized.
- A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc.
- Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks.
- A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business.
- Previous experience using bespoke in-house systems (e. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.
-
Legal Counsel
1 week ago
Jameson Legal. London (Central), United Kingdom Full timeWe are working with a world-leading company that provides innovative solutions relating to the supply and production of food products. With over 5,000 employees globally our client are game changers within their industry, and they are now looking for a fluent Spanish-speaking Law ...
-
Legal EA
1 week ago
Ryder Reid Legal Limited London (Central), United Kingdom Full timeLegal Secretary - Corporate - Global Law Firm + Hybrid 3/2 day WFH · One of the leading Global Law firms seeks a Legal EA to support 2 Partners, several Fee Earners, and 1 BD Manager. · Desirable City Location in beautiful office, fantastic market leading salary - up to £55,000 + ...
-
Legal Secretary
1 week ago
Ryder Reid Legal Limited Central London, United Kingdom Full timeRyder Reid are looking to recruit an eager and enthusiastic Legal Secretary to join one of our international law firm clients on a permanent, full-time basis at their London office. · The primary objective of the role will be to provide support to the fee earners within the corpo ...
-
Legal Counsel
1 week ago
QED Legal London (Central), United Kingdom Full timeOur client is looking for an In-house Legal Counsel / Commercial Lawyer to join their highly regarded legal team. Based in London this is a varied role involving drafting and negotiating a wide range of commercial contracts and agreements. You will also be advising and assisting ...
-
Legal Counsel
1 week ago
J Matthews Legal London (Central), United Kingdom Full timeDo you want to work for a leading UK headquartered multi-sector organisation? · Legal Counsel · Client · You will be joining an immensely successful cutting-edge global brand name organisation with multiple UK and wider international offices. · Role · You will undertake a richly ...
-
Legal Counsel
1 week ago
J Matthews Legal London (Central), United Kingdom Full timeDo you want to work for a leading Top 10 international accountancy group? · Do you enjoy undertaking WFH/Remote/Flexible Working? · Legal Counsel · Client · You will be joining a Top 10 global accountancy and business services group. · Role · This is a brand newly created positio ...
-
Legal Counsel
4 days ago
JML London (Central), United Kingdom Full timeDo you want to work for a leading UK headquartered multinational? · Do you enjoy undertaking WFH/Remote/Flexible Working? · Legal Counsel · Client · You will be joining an extremely exciting multinational and you will work on a wide range of commercial matters and brand new produ ...
-
Legal EA
1 day ago
Ryder Reid Legal Limited Central London, United KingdomRyder Reid is looking to recruit an experienced and well-organised Legal EA within Employment to join one of our leading law firms on a permanent, hybrid-working basis at their West End offices. The role will be three days in the office and two days from home. It is imperative th ...
-
Legal Counsel
4 days ago
JML London (Central), United Kingdom Full timeDo you want to work for a leading multinational business services group? · Do you enjoy undertaking WFH/Remote/Flexible Working? · Legal Counsel · Client · You will be joining a household name global business services group. · Role · This is a brand newly created position within ...
-
Legal Counsel
1 week ago
J Matthews Legal London (Central), United Kingdom Full timeDo you want to work for a leading international name in the Tech and FinTech sector? · Legal Counsel · Client · You will be joining an a hugely exciting market-leading organisation. · Role · You will join in a brand newly created role within the legal team. You will undertake a r ...
-
Legal EA
6 days ago
Ryder Reid Legal Limited London (Central), United Kingdom Full timeRyder Reid is looking to recruit an experienced and well-organised Legal EA within Employment to join one of our leading law firms on a permanent, hybrid-working basis at their West End offices. The role will be three days in the office and two days from home. It is imperative th ...
-
Legal PA
1 week ago
LawChoice Recruitment Agency Limited London (Central), United Kingdom Full timeFiriendly mid-sized practice (400 staff) is looking for a Legal PA and born organiser to support Partners, plus Senior Associates within their busy Employment Litigation Department. · They're looking for an enthusiastic, focused Legal PA who can immerse themselves into a challeng ...
-
Legal PA
1 week ago
J M Legal Limited Central London, United KingdomLegal PA Regulatory law (Defence and Prosecution) - Liverpool Street based law firm. Hybrid working 2 days in the office · This role will commence on an 18 month contract initially, working in the Defence team requiring experience of working in Litigation law and confident with ...
-
Legal Counsel
1 week ago
J Matthews Legal London (Central), United Kingdom Full timeDo you want to work for a leading global multinational? · Legal Counsel · Client · You will be joining a household name UK headquartered global organisation, operational across multiple sectors, and having many high-profile international clients. · Role · You will join in a brand ...
-
Legal PA
3 days ago
Ryder Reid Legal Limited Central London, United Kingdom Full timeOur client, a very highly regarded international law firm, is looking to attract a Legal Secretary to join their Restructuring department on a permanent basis. · The successful Legal Secretary will provide a full and extensive PA / Legal secretary service to Partners and Associa ...
-
Legal Counsel
1 week ago
J Matthews Legal London (Central), United Kingdom Full timeDo you want to work for a hugely exciting global player in the gaming, media, entertainment and leisure space? · Do you enjoy working flexibly/remotely? · Legal Counsel · Client · You will be joining a pre-eminent international name in the entertainment, gaming and leisure indust ...
-
Legal Counsel
1 week ago
Search Consultancy Limited Central London, United Kingdom Full timeMy client provides embedded banking services through API plugins across a variety of industries but has prominence in providing banking services including wallets, cards, credit and rewards and can integrate seamlessly with many apps, allowing a high end user experience. · The co ...
-
Legal Secretary
5 days ago
Ryder Reid Legal Limited London (Central), United Kingdom Full timeRyder Reid are looking to recruit an eager and enthusiastic Legal Secretary to join one of our leading law firm on a permanent, full-time basis at their London office. · The primary objective of the role will be to provide support to the partners and within the Private Wealth sec ...
-
Legal EA
11 hours ago
Career Legal Central London, United KingdomLegal EA | Leading International Law Firm | Central London - Hybrid | Salary up to £45,000 · Brilliant opportunity to join a leading international law firm based in the city as a Legal EA working within their Litigation team. This is an excellent opportunity to work closely with ...
-
Legal PA
1 week ago
Career Legal Central London, United KingdomOur client, a leading law firm based in the city are now looking for a part time Legal PA to support their Private Client team on a 12-month fixed term contract. This role will be 3 days a week (Tuesday – Thursday). The Legal PA will be joining a team of friendly PAs, in a busy a ...
Legal PA - Central London, United Kingdom - J M Legal Limited
Description
Recruiting for a Legal PA - Private Client for a leading law firm with amazing clients Working for a busy and demanding Partner who travels extensively so needs a PA with international travel and diary experience. Salary c£45,000 + hybrid working 2 days at home.
Duties and Responsibilities
Skills/Experience
