Administrative Officer - Nottingham, United Kingdom - UK Health Security Agency

UK Health Security Agency
UK Health Security Agency
Verified Company
Nottingham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £20,472 - £22,377- per annum, pro rata
Job grade:


  • Administrative Officer
    Contract type:
  • Permanent
  • Fixed Term
    Length of employment:
  • Fixed Term until until 30/09/2023
    Type of role:
  • Administration / Corporate Support
  • Other
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 4Contents
Location

About the job


Benefits:

Things you need to know

Location

  • Seaton House, NottinghamAbout the job

Job summary:

The Business Support team is looking to appoint enthusiastic and talented officers to the following positions;

  • Health Protection Administrative Officer 2 permanent vacancies
  • Administrative Officer 1 permanent vacancy
  • Administrative Officer 1 Fixed Term vacancy until 30/09/2023


These are key members of our operational team supporting the busy health protection response, and you will need to be a strong administrator, proficient with Microsoft Office packages, and be able to work accurately with pace to meet tight deadlines.

You will also be required to keep up-to-date with current practice and learning, and adhere to legislation, policies and procedures.

This is a diverse and interesting role, and one which requires a flexible approach as workload priorities can change.

You will be joining our multi-disciplinary team of consultants, practitioners, surveillance scientists, emergency planning and business support colleagues.


We have a friendly and collaborative team where everyone's role is valued and contributes to the UKHSA mission to keep the local population health secure.

Your contractual and operational base will be Seaton House, Nottingham, NG2 4LA.

The role will include hybrid working which allows for staff who can operate remotely at home and in the office, to fulfil their role and responsibilities in line with the team and UKHSA's policies and guidance.


Job description:

Operate and update a range of databases and computerised case management / surveillance systems. Input confidential data and information accurately and completely, using the correct formats.


Deal with complex telephone enquiries and other communications re infectious diseases and incidents that may require a high degree of tact, diplomacy and confidentiality.


Organising and supporting internal and external meetings where you will be expected to take minutes, both via Microsoft Teams and face-to-face.


Provide comprehensive administrative support, including preparing and responding to routine correspondence, and diary management of one or more senior staff.

Provide Front of House support.

See job description for full duties.


Person specification:


Essential Criteria

  • Educated to a level 2 qualification and / or relevant experience working at a similar level
  • Experience of using Microsoft Office software i.e., Word, Excel, Outlook, and PowerPoint or equivalent.
  • Ability to communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.
  • Ability to prioritise own work and work with mínimal supervision.
  • Ability to produce work that is accurate in a timely fashion, whilst multitasking and working in a busy environment.
  • Ability to follow guidance, policies, and processes, including handling sensitive and confidential data.
  • Ability to handle telephone enquiries and receive visitors.
  • Ability to work well as part of a team.
  • An understanding of and commitment to equality of opportunity and good working relationships.

Benefits:


  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders.

To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities.

We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


Reserve List

Further information


The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.

If you are not satisfied with the response you receive from the Department, you can contact the

Civil Service Commission:
Visit the Civil Service Commission website here.

Things you need to know


Selection process details:


Stage - Application & Sift
This vacancy will use competency-based questions to assess the behaviours, experience, ability, technical skills/qualifications, strengths and commitment to equality and diversity detailed in t
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