Team Assistant/pa - London, United Kingdom - Lockton, Inc.

Lockton, Inc.
Lockton, Inc.
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Description:


This is an excellent opportunity for an individual with previous PA / administration experience in a corporate setting to join Lockton Re - a quickly growing reinsurance brokerage in the City of London.


  • In this position, you will work with the London Marine & Energy and Specialty broking teams to provide PA and administration support to the UKbased team of brokers, and to
  • Although experience within the Insurance/Reinsurance industry would be beneficial, it's not essential for the role, providing you have worked in a similar type of corporate, professional services business.
  • LOCKTON RE
  • Lockton Re is the global reinsurance business of Lockton Companies. It helps businesses understand, mitigate, and capitalize on risk with nearly 200 colleagues in 12 locations globally. The business is continuing to grow, pushing the reinsurance industry forward with smarter solutions that leverage new technologies—delivered by people empowered to do what's right for clients.
  • RESPONSIBILITIES
  • Support brokers and team with diary management, and be key contact for meeting and event planning for internal and external parties
  • Support brokers and team to ensure all travel/meetings/events are marked up in all diaries as necessary as well as keeping the Group Calendar up to date
  • Secure meetings upon request, making sure all meeting elements are communicated (e.g., location, time, duration, attendees, and any preparations required)
  • Liaise with facilities and catering and book requests in advance
  • Minute team meetings and communication meeting notes and minutes, ensuring to capture and follow up on outstanding items
  • Arrange domestic and overseas travel and events, including providing full itineraries, arranging all client and market meetings
  • Undertake administrative tasks relating to invoices and expenses
  • Formatting / drafting correspondence and documents efficiently and accurately as required

Qualification:


  • YOU WILL BE SKILLED AT
  • Effectively planning and organising your workload in order to meet business demands/timescales
  • Utilising core systems and technology (including Teams, Outlook, Webex)
  • Driving the achievement of desired results with regard to team(s), division, company and personal objectives
  • Developing internal / external relationships, communicating at all levels
  • Contributing to effective working relationships with other PAs, overseas offices, HQ management and external clients
  • Remaining calm under pressure
  • YOU WILL BE
  • An individual with Team Assistant experience in a corporate setting
  • An excellent communicator with a highly professional manner
  • Proactive, energetic, upbeat and efficient
  • Highly organised and analytical, with the ability to multitask, coordinate and prioritise your workload
  • Keen to understand the nature of the Reinsurance broking industry and the role that Lockton Re plays within it
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