HR Systems and Payroll Officer - Norwich, United Kingdom - Tropic Biosciences

Tropic Biosciences
Tropic Biosciences
Verified Company
Norwich, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

About Tropic Biosciences


Based in Norwich (UK) and with a team of over 130 professionals, Tropic Biosciences is one of the world's leading agricultural gene-editing companies.

Our team is dedicated to the development and commercialization of high-performing varieties of tropical crops to provide significant benefits to growers, processors and consumers globally.


Tropic's vision is to become a dominant seed business with significant ownership of its products from the laboratory to the field, while maintaining constructive relationships with growers and consumers based on transparency and trust.


What we are looking for


The purpose of this newly created role is to provide proactive HR administrative, systems and payroll support to the Tropic Biosciences teams.

The organisation is currently 130 people and is growing rapidly.


The post-holder will champion best practices, efficient processes and will drive continuous improvement in the business critical areas of HR systems, HR administration and payroll management.


Key Responsibilities

HR Systems & Administration:

  • Manage and administer the employee lifecycle, this will include probationary period reviews, parental leave, references (employment, tenancy etc), and promotion letters plus offboarding activities.
  • Ensuring that all employee data is effectively and securely maintained in the HR Information System (currently Bamboo HR), in employee records and in all other HR related databases/files.
  • Providing monthly management reporting as required, as well as creating ad hoc reports for the VP HR and other colleagues.
  • Updating the annual HR calendar with key dates and milestones.
  • Continually improving company HR policies and processes.
  • Providing project support for HR and other company projects including the potential implementation of a new company intranet in 2023 and, in the longer term, a potential new HR system.
  • First point of contact for both internal and external HR administration related queries. Will respond to and resolve queries relating to people, policies and processes in a timely and efficient manner. Will escalate the more complex queries to the appropriate points of contact.
  • Efficiently, proactively and accurately support all actions relating to recruitment and onboarding. This will include onboarding, right to work verifications and pre employment checks, the issuing of new employment contracts. This will include Senior (VP level) recruitment administration support.
  • Coordinating Learning and Development activities
  • Taking on any other reasonable duties that are requested by the HR team

Payroll:

  • The postholder will have the sole responsibility for the collation of payroll information and checking its completeness and accuracy before being processed to the external payroll service provider.
  • Checking the accuracy of the payroll upon return from the external payroll service provider.
  • Partnering with Tropic Finance on all payroll reporting to ensure that the appropriate accruals are maintained on a monthly basis.
  • Employee benefits and pensions administration, both internally and also with external service providers
  • Coordinate and updating annual renewal of benefits
  • Liaising with Finance colleagues on the monthly payroll approval process.
  • Collation of P11D and P60 information and processing these for all employees.
  • Liaison with HMRC/auditors/external providers whenever required.
  • Record and monitor all absences holiday, sickness, parental leave, compassionate leave and all other absences
  • Conducting monthly benefits, pensions and payroll reconciliations to ensure invoices are processed on time.

Requirements:


  • Minimum 3 to 5 years payroll administration experience
  • Ideally 3 to 5 years of general HR administration
  • Excellent attention to detail
  • Excellent organisational skills, with the ability to multitask
  • Strong numeracy and literacy skills
  • A methodical and process driven approach to work
  • Excellent Microsoft Office skills, especially Excel
  • Excellent systems capabilities ideally Bamboo HR and other HR systems
  • Strong communications skills, both written and verbal with the ability to communicate across all teams and different levels of seniority
  • Able to work independently on a wide variety of projects as well as being a collaborative and supportive team player
  • Flexible, energetic with a positive mindset whilst working in a fastpaced environment
  • Able to efficiently handle and maintain confidential data and records
  • Ideally will be Level 3 CIPD qualified or working towards this or an equivalent qualification

Additional Information
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Job Location
  • Norwich UK

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Time Requirement
  • Full Time
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Benefits - 25 days annual leave, Private Medical Insurance through Vitality, Medical Cash Plan and Group Income Protection Scheme, as well as excellent learning and training opportunities and social events throughout the year
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