Project Administrator - London, United Kingdom - ALSTOM

ALSTOM

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Req ID:424591

Location:
London/Puddledock

Appointment Basis:
Permanent

Excellent Salary + Benefits Including:
Pension, Life Assurance, Contributed Healthcare

At Alstom, we understand transport networks and what moves people.

From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry.

Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Administrator in Puddledock we're looking for?

The main purpose of this position is to provide administrative support to the project management team and assist in the delivery of the project or projects.

This includes undertaking any administrative tasks in an organised and efficient manner.

Main Duties:

Provide administrative support to the team within the designated project.
Handle requests and queries from suppliers, customers and other departments appropriately.
Maintain agendas, arrange meetings and appointments and provide reminders to the team.
Assist with arrangements for team meetings, room bookings and arrangements for visitors to the site.
Maintain registers of annual leave, weekly movement charts and the administration of project timesheets.

Ensure the completed, signed and timely submission of time sheets for all members of staff within your areas of responsibility.

Update and maintain project organisation charts and contact lists.
Assist with the procurement of resources, PPE, materials & stationery.
Process purchase requisitions, process goods received notes and invoices.
Administration of blue collar agency resource from request to payment.
Recording of all staff and subcontractor timesheets & hours allocations to specific areas of costing descriptions.
Organise hotel accommodation and travel facilities for team, whilst obtaining management approval for requests.
Liaise with local office facilities team and report issues.
Local support point for the team staff members.
On occasion assist managers with the on-boarding process of new staff
Attendance at meeting and recording of minutes as required.
Some travel and shift pattern changes may be necessary to fully perform some of your duties/activities.

Educational Requirements:

Mandatory:
GSCE or equivalent pass in English & Maths

Desirable - Formal qualification in administration

Experience:

Mandatory:
Experience within an administrative environment.
Computer literate, including a detailed knowledge of Word, Excel and Power Point.
Minute recording.
Respect of confidentiality where necessary

Desirable:
Extensive experience within an administrative environment knowledge of financial systems.
Able to support Document Control function if required.

Competencies & Skills
Excellent communication skills.
Highly organised and methodical.
Proactive and efficient
Ability to multitask and prioritise daily workload
Strong interpersonal skills

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you

Important to note.
As a global business, we're an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We're committed to creating an inclusive workplace for everyone.
At Alstom we will consider requests for flexible working on hiring. Please talk to us at interview about the flexibility you need.
Alstom U.K.

is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

We aim to have a welcoming and inclusive environment for individuals, of different ages, genders, ethnicities, disability, LGBT, religion and/or belief.

As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification: if you require any reasonable adjustments, please let us know.

Job Segment:
Administrative Assistant, Document Control, Project Manager, Procurement, Administrative, Technology, Operations