Administrator - Immediate Start Required (Permanent) - England, United Kingdom - Marriott Recruitment Ltd

    Marriott Recruitment Ltd
    Marriott Recruitment Ltd England, United Kingdom

    1 month ago

    Default job background
    Full time
    Description
    Do you have at least 1 years administration experience of working in a Construction firm?
    Do you love organising Project Managers and administration processes?
    Monitoring and logging incoming and outgoing information/correspondence. Updating Project Specific Trackers.

    • Update and maintain document management system, logging projects, updating their status and milestones against service deliverables from enquiry through to completion. Take responsibility for the project library, storage areas and inventory of items.
    • Liaise with clients, project teams for administration requirements.
    • General office support functions (e.g. general enquiries including phone enquiries, mailing, emailing, photocopying, collating, formatting documents, filing, archiving and typing, population of databases, ordering stationary).
    • Recording Project and Sub-Contractor Pre-Start Meetings.
    • Collection of sustainability information for submission on a monthly basis
    • New Contract Site Set Up electronically within SharePoint System and Health & Safety onsite documentation. Liaising with Project Manager supporting with Administration.
    • Raise Purchase orders supporting Project Managers with administration.
    • Drafting Instruction to Sub-Contractors.
    • Rasing Project specific RFI's
    • Aiding with the collection and filing of O&M information.
    • Project start up and shut down support Project Manager with administration. Previous knowledge of how construction/refurbishment/conservation projects are delivered is essential.
    • Knowledge of working within and supporting a fast-moving team to ensure that the team objectives are delivered to time, budget and agreed quality standards. Demonstrable experience of building and maintaining effective relationships at a variety of levels, including responding to needs diplomatically and managing expectations.
    • Strong IT skills and experience with a wide range of office and project management IT (Microsoft suite including SharePoint, Aconex etc.)
    • Flexibility willingness to take on varied duties and tasks and on occasion work outside of standard office hours.
    • Knowledge in heritage is desirable.
    • To be a team player and able to work alone whilst keeping focused on priority issues.
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