Receptionist (Part-time) - Leeds, United Kingdom - Jo Holdsworth Recruitment

Jo Holdsworth Recruitment

Verified Company

Leeds, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Job reference:
YC-J8818

Job Title:
Receptionist - part time

Job Profile
Jo Holdsworth recruitment are currently recruiting a Receptionist on a part time basis.

This role is working for a multi award winning Accountancy firm, who have been well established in their industry for over 40 years.

You will work 8:30am-5:30pm Wednesday, Thursday and Friday.

As a Receptionist, you will be responsible for delivering an excellent standard of service to colleagues, clients and partners as well as Administrative support to the operational areas of the business.

You will be a polite, friendly and experienced receptionist who maintains a smart and professional appearance. You will have a passion for delivering excellent customer service and administrative support to both clients and colleagues.

You will be a team player, who is committed to contributing to team objectives and will need to be comfortable with completing day to day admin tasks as well as undertaking ad hoc duties as well as having good computer skills.

You should be able to prioritise your own workload and able to work efficiently whilst maintaining excellent attention to detail.

Responsibilities will include, but not limited to;

Reception duties:

Opening and closing reception/the building
Overseeing mailroom functionalities, incoming mail and distribution as well as preparation/sending of outgoing mail.
Demonstrating an excellent client service and be a front facing ambassador for the firm
Greeting clients and visitors to the building with a positive, helpful attitude
Answering phones in a professional and timely manner, screening calls and routing as necessary
Sorting and scan incoming post and assign to relevant individual using our practice management system
Ensuring knowledge of staff movements in and out of the organisation
Monitoring the visitor car parking and maintaining rota of spaces
Booking and prepare meeting rooms
Helping maintain workplace security by issuing, checking, and collecting visitor passes as necessary as well as maintaining visitor logs
Ensuring meeting rooms are presented according to the Client Journey standards
Keeping basic office supplies stocked and accessible to visitors, such as pens and notepads

Administration duties:

Inputting and updating client records
Supporting the BD and Marketing team with events duties including, but not limited to, set up and breakdowns, booking meeting rooms, guest list management, event registration, sending parking confirmations, producing name badges, and supplying refreshments
Stock management of marketing materials in Reception & Meeting Rooms
Supporting the admin team with archiving of old files and records
Completing ad hoc administrative tasks

Experience, skills set and/or qualifications required:

Experience working as a Receptionist or similar customer/client facing Admin role
Committed, flexible, team player with excellent communication skills
Professional appearance, with good manners and a willingness to provide a quality service to our clients
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organisational skills
Multitasking and timemanagement skills, with the ability to prioritise tasks

Hours:
Wednesday, Thursday and Friday - 8:30am-5:30pm

Salary:
£22,000 full time equivalent

Benefits include: