Administration Assistant - Oakham, United Kingdom - Rutland and District Schools' Federation

Rutland and District Schools' Federation
Rutland and District Schools' Federation
Verified Company
Oakham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Term-time only (37 weeks per annum) position starting September 2023.

Pro-rata salary: £18,926 - £20,353 pa, based on working 37 hours per week, term-time only.

We are happy to negotiate working hours and welcome flexible working requests. Applications welcomed from those returning to work.


JOB PURPOSE


This position is for 37 weeks a year (term-time only) and, other than one day's training a year, the successful applicant will benefit from all Federation school holidays.


Whilst the role is primarily based at Catmose College, there may be occasions when you will be needed to support the administrative work of Catmose Primary or Harington School, which are part of the Rutland and District Schools' Federation; all schools are in Oakham.


  • Cycleshare scheme salary sacrifice for bike purchases.
  • A commitment to continued professional development.
  • Priority admission for children of staff to the College and Primary.
  • Outstanding facilities.
  • A broad range of opportunities to engage in extracurricular trips and activities.
  • Highly rated average final salary government pension scheme.
  • A subsidised restaurant, refectory and orangery.
  • Complimentary lunch on staff training days.
  • Free parking.


The Federation is committed to safeguarding and promoting the welfare of all students in our care and expects all staff to share this commitment.

All staff are responsible for ensuring safeguarding, health and safety policies are implemented in line with Federation policy and current legislation.

Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service.

We are an equal opportunities employer.


THE POST

Responsible to:
Administration Manager.


SUMMARY OF MAIN DUTIES

  • Assist and support team's line manager to ensure effective administration and communication across the Federation.
  • Coordinate and organise Federation administration, prioritising and completing work to an exceptional standard.
  • Ensure that the Federation is professional in all its dealings with key stakeholders, maintaining data protection and confidentiality at all times.
  • Proficiently use of office equipment and software, including schoolspecific software.
  • Deputise and cover for colleagues when required, i.e. in the case of absences.
  • Deal effectively with enquiries and requests from students, staff, parents and other stakeholders, in line with Federation policies and procedures.
  • Ensure nominated colleague/s are trained and briefed to assist in event of absence.
  • Help to maintain diaries of others, including the Federation's calendars.
  • Lead with the administration and organisation of a specific area, including but not limited to: work experience, electives, trips, reception, recruitment, reprographics, performing arts, student progression, SEN, organisation of peripatetic lessons, and attendance.
  • Lead in the administration, organisation and delivery of Federation projects and events (may include some outofhours work).
  • Maintain digital and paper records, archiving in accordance with the data protection act.
  • Liaise with external suppliers and contractors, overseeing contracts as required.
  • Prepare agendas and reports for meetings, attend and prepare minutes of meetings and take followup action as required.
  • Liaise with professionals in order to support the educational development and wellbeing of students.
  • Manage the production of any external communication, ensuring it is to a high standard and within the required timeframe, proofreading as required.
  • Assist in the administration of Federation websites, uploading and managing content where required.

FEDERATION

  • To familiarise yourself and comply with the Federation rules, policies and procedures in force including those contained in the Staff Handbook.
  • Support the vision and ethos of the Federation.
  • Uphold routines for learning and uniform.
  • Contribute to monitoring and evaluating the success of the Federation.
  • To proactively respond to issues identified in the Transformation Plan to bring about sustained improvement.
  • Contribute to the range of extracurricular opportunities on offer to students.
  • Any other reasonable duties as requested by the Executive Principal.
SAFEGUARDING, HEALTH AND SAFETY

  • This job description sets out the main duties associated with the stated purpose of the post._ _

    It is assumed that other duties of a similar nature undertaken within the role are not excluded because they are not itemised.

    _

OTHER DUTIES
This job description sets out the main duties associated with the stated purpose of the post.

It is assumed that other duties of a similar nature undertaken within the role are not excluded because they are not itemised.


PERSON SPECIFICATION

  • Required
  • Desirable
  • Evidence
  • COMMITMENTA clear recognition of and commitment to all our aims as a high performing Federation
Smart business dress is essential. The Feder
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