Administration Assistant - United Kingdom - RUTLAND AND DISTRICT SCHOOLS' FEDERATION

Description

ADMINISTRATION ASSISTANT

Term-time only (37 weeks per annum) position starting September 2023.

Pro-rata salary: £18,926 – £20,353 pa, based on working 37 hours per week, term-time only.

We are happy to negotiate working hours and welcome flexible working requests.

Applications welcomed from those returning to work.

JOB PURPOSE

Are you interested in joining a strong and supportive team who take pride in the service they offer? The successful candidate will be joining an efficient and friendly central team who carry out a range of administrative tasks for the three schools within the Federation. Flexibility, a sense of humour, and the ability to communicate effectively are essential characteristics for this role. The role will include liaising with all stakeholders, including students, parents, governors and members of the community. A full induction and training on school-specific systems will be given to the successful postholder.

This position is for 37 weeks a year (term-time only) and, other than one day's training a year, the successful applicant will benefit from all Federation school holidays.

Whilst the role is primarily based at Catmose College, there may be occasions when you will be needed to support the administrative work of Catmose Primary or Harington School, which are part of the Rutland and District Schools' Federation; all schools are in Oakham.

For successful candidates there are exceptional opportunities for further professional development and promotion across the Federation. Many administrators have progressed their career either within the Admin team, or within other support team areas. Staff enjoy many additional benefits that come as part of working within the Federation. These include, amongst others:

• Cycleshare scheme salary sacrifice for bike purchases.
• A commitment to continued professional development.
• Priority admission for children of staff to the College and Primary.
• A broad range of opportunities to engage in extracurricular trips and activities.
• Highly rated average final salary government pension scheme.
• A subsidised restaurant, refectory and orangery.
• Complimentary lunch on staff training days.
• Free parking.

The Federation is committed to safeguarding and promoting the welfare of all students in our care and expects all staff to share this commitment. All staff are responsible for ensuring safeguarding, health and safety policies are implemented in line with Federation policy and current legislation. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.

THE POST

The purpose of the post is to complement the work of the Federation, supporting all staff and students to ensure that student outcomes are outstanding. The successful candidate will work across the Federation as directed, contributing towards the smooth running of administration.

Responsible to: Administration Manager.

SUMMARY OF MAIN DUTIES

• Assist and support team's line manager to ensure effective administration and communication across the Federation.
• Coordinate and organise Federation administration, prioritising and completing work to an exceptional standard.
• Ensure that the Federation is professional in all its dealings with key stakeholders, maintaining data protection and confidentiality at all times.
• Proficiently use of office equipment and software, including school-specific software.
• Deputise and cover for colleagues when required, i.e. in the case of absences.
• Deal effectively with enquiries and requests from students, staff, parents and other stakeholders, in line with Federation policies and procedures.
• Ensure nominated colleague/s are trained and briefed to assist in event of absence.
• Help to maintain diaries of others, including the Federation's calendars.
• Lead with the administration and organisation of a specific area, including but not limited to: work experience, electives, trips, reception, recruitment, reprographics, performing arts, student progression, SEN, organisation of peripatetic lessons, and attendance.
• Lead in the administration, organisation and delivery of Federation projects and events (may include some out-of-hours work).
• Maintain digital and paper records, archiving in accordance with the data protection act.
• Liaise with external suppliers and contractors, overseeing contracts as required.
• Prepare agendas and reports for meetings, attend and prepare minutes of meetings and take follow-up action as required.
• Liaise with professionals in order to support the educational development and well-being of students.
• Manage the production of any external communication, ensuring it is to a high standard and within the required timeframe, proofreading as required.
• Assist in the administration of Federation websites, uploading and managing content where required.

FEDERATION

• To familiarise yourself and comply with the Federation rules, policies and procedures in force including those contained in the Staff Handbook.
• Support the vision and ethos of the Federation.
• Uphold routines for learning and uniform.
• Contribute to monitoring and evaluating the success of the Federation.
• To proactively respond to issues identified in the Transformation Plan to bring about sustained improvement.
• Contribute to the range of extra-curricular opportunities on offer to students.
• Any other reasonable duties as requested by the Executive Principal.

SAFEGUARDING, HEALTH AND SAFETY

The Federation is committed to safeguarding and promoting the welfare of all students in our care and expects all staff to share this commitment. We provide safeguarding training to all staff on an annual basis, and all staff are responsible for ensuring safeguarding, health and safety policies are implemented in line with Federation policy and current legislation. Please familiarise yourself with our Safeguarding Policy, available online at .

This position advertised is a 'regulated position' which means it will involve regular contact with children and young people; under the Safeguarding Vulnerable Groups Act 2006 it is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. This position is also 'exempt' from the Rehabilitation of Offenders Act 1974. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.

This job description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar nature undertaken within the role are not excluded because they are not itemised.

OTHER DUTIES

This job description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar nature undertaken within the role are not excluded because they are not itemised.

PERSON SPECIFICATION

Required Desirable Evidence

COMMITMENT

A clear recognition of and commitment to all our aims as a high performing Federation

Smart business dress is essential. The Federation has a dress code.

Letter of application.

Portfolio of work (where appropriate).

Interviews.

QUALIFICATIONS A good basic level of education with at least 5 GCSEs at A*-C including English and Mathematics. Evidence of an interest in continued training Application form.

EXPERIENCE Evidence of successfully working as part of a team. Experience of working in an office environment

Interviews

References

Portfolio of work

Letter of application

STAFF DEVELOPMENT

An understanding of the importance of training.

A proven desire to improve, with recent evidence of certified professional development.

College forms.

Letter of application.

Interviews.

RELATIONSHIPS

An ability to work with our students.

Good listening skills, the ability to communicate effectively and to work as part of a team with staff, College members, parents and members of the local community.

References

Interviews

Letter of application

If you have any questions regarding the role, please contact Lucy Jackson-Neal who is the Administration Manager, she may be contacted via email:

• You should write a letter of application on no more than 2 sides of A4.
• You should complete all sections of the application form.
• On the form clearly state the names, addresses, telephone numbers and e-mail addresses of two professional referees; it is our usual practice to ask for references before shortlisting and always to ask for references before interviews.
• It is a condition of employment that you can provide proof of identity and qualifications gained.
• Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service.

Please note that due to the high number of applications we receive for positions, your application is unlikely to be considered if you do not follow these requirements. The closing date for the post is 9am on Thursday 29 June 2023. You should send your application to Stuart Williams, Principal, Catmose College, Huntsmans Drive, Oakham, Rutland, LE15 6RP. Applications can also be emailed to .