Executive Assistant - Kirkwall, United Kingdom - NHS Scotland

Description

Executive Assistant
Corporate Services Team
Band 4 £29,102 – £31,523 including Distant Islands Allowance pro rata per annum
Full Time: 37 hours per week*

The Balfour

Permanent

NHS Orkney are currently looking for an Executive Assistant to join our team based in The Executive Services Department at The Balfour. At NHS Orkney we thrive when our people thrive, as an Executive Assistant you will be at the forefront, supporting our small team of Executive Directors, and will play a key role in our Executive Services Team at a really exciting time, having just launched our new Corporate Strategy and embark on a new Culture Programme.

The ideal candidate will provide a high level of executive support and be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment and performing administrative duties as required. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Candidates should hold a recognised qualification in business administration or relevant experience, the right candidate may be eligible to undertake a graduate apprenticeship in Business Administration and complete a degree fully supported by NHS Orkney.

Come and join Team Orkney on our improvement journey.

Objectives of this role

• Support the Executive Director and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• It is essential to have excellent organisational skills along with the ability to promote and present a positive image of NHS Orkney Board and its services.
• Plan and orchestrate work to ensure that Executive Director priorities are met, organisational goals are achieved, and best practices are upheld.

For further information on this post, please contact Miranda Gardiner, Executive Assistant Team Lead on

This post is subject to a Disclosure Scotland check.

*Starting from 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced. Full-time hours will be reduced from 37.5 to 37 hours, and part-time staff will get a pro-rata reduction in their working hours without losing any earnings.

Although NHS Orkney will implement this change, it may not be possible to transition fully from 1 April. Therefore, there may be some areas in the organisation where implementation may take longer. If the department cannot safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week (pro rata for part-time staff) until the department can meet the requirements without impacting patient safety. Of course, you will be remunerated accordingly.

NHS Orkney is committed to fully implementing the 37-hour working week across all areas as soon as it is safe to do so.