Administrator - Belfast, United Kingdom - Imperial Professionals

Imperial Professionals

Verified Company

Belfast, United Kingdom

2 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator

Imperial Professionals are delighted to announce that we are working in partnership with a global engineering business who are recruiting for an Admin on a Permanent basis.

Salary:
£22,000 per annum

Contract Type:
Temporary to Permanent

Location:
Belfast

Hours:
Full Time

Job Purpose

To provide day to day administrative support to by undertaking a wide variety of business administrative duties supporting the Regional Team and ensuring all daily procedures run smoothly.

Responsibilities:

Support the planning and communication with customers and engineers all repair works chargeable and FOC in line with regional process and relevant company procedure.
Assisting in the creation and maintenance and repair schedules for engineers and despatch accordingly.
Champion the maintenance the schedule of customer contracts and notify promptly the Regional Director/ Head of when contracts are potentially at risk
Administer and maintain the callout rota including, planning day, night, weekend, annual leave call out and reserves.
Ensure the timely update of Navision ERP system is accurately upto reflect job completions and support and the invoice tracker
Assisting with client requests internal and external, including upload of worksheets where required and providing additional administrative support.
Prepare reports and presentations with statistical data as and when required assigned.
To assist the region with the preparation of tender documents, using the database of information to aid appropriate completion.
Meeting external targets for Management Information submission to clients and overseeing the day to day production of this data.
Explore potential for additional works whilst maximising sales opportunities for the Region by promoting additional divisions and service options
Manage all day to day administration task including, incoming/outgoing mail, calls, queries for the Region and cascade as required.
Liaising with purchasing team to ensure timely ordering of parts and equipment, ensuring purchase orders are raised in line with policy.
Support the region with Travel and accommodation bookings in line with the Travel and Expenses Policy.
Other administrative tasks as and when required and anything else reasonable required
Liaising with subcontractor businesses to ensure the works are both compliant and completed in line with internal procedure, including correct goods receipting and close out of paperwork.
Prepare and attend monthly regional meetings
Assist in recording and close out of LOLER Reports.
Support the regions management team with Toolbox Talks agenda and preparation
Support ASRM with timesheet reviews as and when required.
Support the maintenance of internal and external systems where required.
Document production for internal and external meetings and attending when required.
As and when required, update the Customer portals and escalate any issues to the regional management team