Executive Assistant to Vice Chancellor - Buckinghamshire, United Kingdom - 1st Choice Recruitment

1st Choice Recruitment
1st Choice Recruitment
Verified Company
Buckinghamshire, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Executive Assistant to the Vice Chancellor

Are you a highly organised individual, who thrives in a fast paced environment?

Are you a strong administrator with fantastic attention to detail?

Have you previously worked within the education sector in a business support or PA role?

If so, we have a fantastic opportunity for an experienced EA/PA to join our Client in Buckingham.

You will be directly accountable to the Registrar & Director for supporting the Vice-Chancellor with the management and smooth running of the Vice-Chancellor's office, inbox and diary and providing general office support.


The post-holder will also support the Vice-Chancellor and Registrar & Director with the management of high-level events, visits and committees.


Salary:
up to £40,000 DOE

Hours: 9am to 5:30pm (Monday to Friday)

  • Ensuring the smoothrunning of the Vice-Chancellor's office, enabling the Vice-Chancellor to stay informed of activities, awareness of and able to prioritise important meetings, events and committees.
  • To proactively manage the Vice-Chancellor's inbox, ensuring that priority is given to complex, challenging or businesscritical matters, that replies to straightforward queries are drafted for the Vice-Chancellor's approval and that routine communications are appropriately filtered and distributed correctly.
  • To represent the Vice-Chancellor and wider Executive Group in all communications across all avenues, ensuring messages are clear and consistent.
  • To manage the Vice-Chancellor's diary, to attend internal and external events (including arranging travel and accommodation where appropriate).
  • To lead on the planning and delivery of the Vice-Chancellor's events as well as supporting other events in which the Vice-Chancellor is involved, and organising highprofile visits by senior external stakeholders, liaising with a wide range of departments.
  • To linemanage the secretarial team (other than those assigned) and to regularly review support staff capacity to ensure staff contribute to the effective operation of all facilities.
  • To handle enquiries received, exercising sensitivity and good judgement when acting as the interface between the Vice-Chancellor and other senior figures.
  • To support the in preparing presentations and speeches, undertaking desk research and sourcing information from internal and external stakeholders as needed.
  • To support the Vice-Chancellor and Registrar & Director with recruitment to senior roles.
  • To undertake any additional duties required with the scope and purpose of the role.
Experience and Knowledge

  • Strong communication, interpersonal and presentation skills
  • Ability to contribute to service and policy development
  • Effective decisionmaking skills
  • An understanding of Educational structures and systems, and wider sector/external awareness
  • Negotiation skills with the ability to influence others' thinking
  • Analytical and problem solving capability within a specialism or across a specific management function
  • Knowledge and skills equivalent to a formal/specialist qualification plus approximately 3 years relevant work experience
  • Proactively engage in continuing professional development/training to keep knowledge and skills uptodate
1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.
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