Executive Assistant to Vice Chancellor - Buckinghamshire, United Kingdom - 1st Choice Recruitment

1st Choice Recruitment

Verified Company

Buckinghamshire, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Assistant to the Vice Chancellor

Are you a highly organised individual, who thrives in a fast paced environment?

Are you a strong administrator with fantastic attention to detail?

Have you previously worked within the education sector in a business support or PA role?

If so, we have a fantastic opportunity for an experienced EA/PA to join our Client in Buckingham.

You will be directly accountable to the Registrar & Director for supporting the Vice-Chancellor with the management and smooth running of the Vice-Chancellor's office, inbox and diary and providing general office support.

The post-holder will also support the Vice-Chancellor and Registrar & Director with the management of high-level events, visits and committees.

Salary:
up to £40,000 DOE

Hours: 9am to 5:30pm (Monday to Friday)

Ensuring the smoothrunning of the Vice-Chancellor's office, enabling the Vice-Chancellor to stay informed of activities, awareness of and able to prioritise important meetings, events and committees.
To proactively manage the Vice-Chancellor's inbox, ensuring that priority is given to complex, challenging or businesscritical matters, that replies to straightforward queries are drafted for the Vice-Chancellor's approval and that routine communications are appropriately filtered and distributed correctly.
To represent the Vice-Chancellor and wider Executive Group in all communications across all avenues, ensuring messages are clear and consistent.
To manage the Vice-Chancellor's diary, to attend internal and external events (including arranging travel and accommodation where appropriate).
To lead on the planning and delivery of the Vice-Chancellor's events as well as supporting other events in which the Vice-Chancellor is involved, and organising highprofile visits by senior external stakeholders, liaising with a wide range of departments.
To linemanage the secretarial team (other than those assigned) and to regularly review support staff capacity to ensure staff contribute to the effective operation of all facilities.
To handle enquiries received, exercising sensitivity and good judgement when acting as the interface between the Vice-Chancellor and other senior figures.
To support the in preparing presentations and speeches, undertaking desk research and sourcing information from internal and external stakeholders as needed.
To support the Vice-Chancellor and Registrar & Director with recruitment to senior roles.
To undertake any additional duties required with the scope and purpose of the role.

Experience and Knowledge

Strong communication, interpersonal and presentation skills
Ability to contribute to service and policy development
Effective decisionmaking skills
An understanding of Educational structures and systems, and wider sector/external awareness
Negotiation skills with the ability to influence others' thinking
Analytical and problem solving capability within a specialism or across a specific management function
Knowledge and skills equivalent to a formal/specialist qualification plus approximately 3 years relevant work experience
Proactively engage in continuing professional development/training to keep knowledge and skills uptodate

1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.