Personal Assistant - Rotherham, United Kingdom - Grafton Recruitment

Grafton Recruitment
Grafton Recruitment
Verified Company
Rotherham, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Job Title:
Personal Assistant


Location:
Rotherham


Hourly Pay Rate:
£ £11.75 (dependant on experience)

Hours: 37.5 hours, Monday to Friday

Length of the contract: 12 months


Grafton Recruitment are currently seeking an experienced Personal Assistant for our client based in Rotherham, to join their Corporate Secretarial team as the PA to the Director of Workforce and the Director of Finance.


The role includes the provision of full PA support to the two Executive Directors as well as being part of the wider support team for the Executive team.


Duties of the Personal Assistant:

  • To provide a comprehensive and professional Personal Assistant service, removing unnecessary demands and pressures from the Executive Director.
  • Assess, prioritise and organise own workload to ensure deadlines are observed and duties performed efficiently.
  • To produce accurate, highquality correspondence, reports and other documents.
  • To ensure good communication channels, both internally and externally on behalf of the Executive Director.
  • Develop a positive working relationship with the Executive Director and put in place key systems to enable the Executive Director to have access to all necessary documentation, when working on and off site.
  • Maintain diaries using Microsoft Outlook to maximise and ensure effective use of the Executive Directors' time.
  • Arranging conferences, multiorganisation events, team meetings etc.
  • Prepare agendas, attend meetings and take accurate minutes.
  • Raise purchase orders as required within the remit of the role.
  • Maintain all records (paper and electronic).
  • Actively engage in service improvements.

Role Criteria:

  • NVQ Level 3 in relevant business or administration or equivalent level of qualification or significant equivalent previous proven experience (e.g. working at Senior Manager/ Director level for a significant length of time).
  • 5 GCSE Grade 3 or equivalent including English and Maths.
  • RSA 111 Typing/Word processing or equivalent.
  • Previous PA experience at a senior level.
  • Proven experience of working in a busy office environment.
  • Proven use of

Microsoft Office:
Word, Excel, Outlook and PowerPoint.

  • Experience of communicating and liaising with all levels of staff.
  • Experience organising meetings and taking comprehensive accurate minutes.
  • Ability to set up and maintain effective administrative office systems, electronic and paper based.
  • Ability to draft reports and outline meeting papers.
  • Proactive and able to react quickly to changing scenarios.
  • Excellent written and verbal communication skills.
  • Able to work on own initiative and make decisions where appropriate.
  • Able to receive and convey information (often complex or confidential) accurately, using persuasive, negotiating and motivational skills as required.
  • Able to work under pressure and multitask.
  • An effective team player.
  • Work to tight timescales and meet deadlines.

Hiring Contact:
Katie Storr


Agency:
Grafton Recruitment

If you would like any further information about any vacancies before applying, please feel free to contact
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