Administrator - Neath, United Kingdom - Adecco UK

Adecco UK
Adecco UK
Verified Company
Neath, United Kingdom

4 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
We are currently recruiting a Administrator for our manufacturing client based in outskirts of Swansea on a Permanent Contract.

Permanent Position

Salary £24,000pa

Hours 8.30am-5pm Monday to Friday


Working closely with the Operations Manager, Depot Manager and Production team.

  • Analyse current availability using tracking systems and performing physical checks for parts/stock
  • Liaise with production and planning to understand short and medium term material requirements
  • Liaise with Group logistics to review and adjust the purchase plan to meet depot needs that balance with Group needs
  • Raise purchase orders for products not contained within the purchase plan
  • Update
    SAP system
  • Divide and indicate to Group loads per day required to meet production outputs
  • Compare delivery notes against call offs for inconsistencies
  • Record products as arrived in appropriate tracking system
  • Coordinate and record inter Group transfers
  • Report stock levels and received deliveries to Group stakeholders
  • Inform production of Group stock shortages so that production activity can be rearranged to maximise efficiency
  • Compare unloaded products against delivery notes and inform Group of inconsistencies
  • Report product or loading issues including safety to Group
  • Record late deliveries in the appropriate system
  • Document and coordinate Group visits where trailers require quarantining due to safety and/or quality issues
  • Contact haulier companies and Group where haulier drivers to not follow our processes or procedures e.g. incorrect protective equipment, bad/rude behaviour to members on site etc.
  • Coordinate the removal of scrap from site
  • Photograph and document nonproductive scrap and send to finance department
  • Arrange the collection of nonproductive scrap with supplier
  • Record scrap that leaves site for traceability
  • Monitor productive scrap for inconsistencies
  • Compare group scrap collection reports against local records and notify group of inconsistencies
  • Coordinate general administrative activity
  • Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
  • Issue access fobs to staff and cancel when no longer employed
  • Issue lockers to operational staff and empty when no longer employed
  • Issue replacement or new starter Personal Protective Equipment (PPE)
  • Update
    SAP system
  • Monitor and order PPE to maintain availability
  • Coordinate the cleaning and repair of PPE
  • Contact providers to report PPE issues identified by wearer
  • Raise purchase requisitions
  • Goods receipt in full or part depending on the content of the delivery
  • Review query log to identify outstanding queries
  • Liaise with business users to understand discrepancies
  • Contact suppliers to query invoice discrepancies
  • Adjust purchase requisitions to accommodate acceptable changes
  • Maintain up to date information relating to each query within the query log
  • Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
  • Chase credit notes from suppliers for invoice queries when appropriate
  • Maintain records of projected orders and inform Finance of expected accruals

Technical Competencies
Excel

Word

Powerpoint


SAP
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact kristy elvins
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