Business Support Officer - London, United Kingdom - King's College London
Description
Job id:
Salary: £32,979 - £36,396 per annum, including London Weighting Allowance.
Posted: 12 February 2024.
Closing date: 21 February 2024.
Business unit:
Social Science & Public Policy
Department:
School of Security Studies School Office.
Location:
Strand Campus
Category:
Professional & Support Services.
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Job description
The School of Security Studies includes the Defence Studies Department, Oxfordshire (nr Shrivenham); the Department of War Studies, London; and the King's Institute for Applied Security Studies.
To support the business operations of the School providing direct support to the business team, business function, other managers, and relevant stakeholders
To provide administrative support in selected sub-areas of the business function, which includes finance, procurement, auditing, HR, space, health and safety, business continuity, information and data management and general projects etc.
To role model a culture of professionalism with a focus on providing responsive and timely customer service
To share best practice with colleagues and help promote new ideas for better and more effective and efficient delivery of services
This post will be offered on an indefinite contract
This is a full-time post - 100% full time equivalent
Key responsibilities
To be a key point of contact for service users providing a fast and efficient service
To act flexibly in undertaking the variety of administrative duties in the business function
To maintain electronic and manual filing systems in accordance with GDPR
To act as a committee or meeting secretary should the local area require it
To give administrative support and/or run a range of general and ad-hoc projects
To respond to both internal and external enquires
To liaise across King's to clarify information and obtain services as required
To support the business function's efforts to ensure data integrity
To be aware of and act in accordance with King's Financial Procedures
To undertake a range of procurement activity in accordance with King's Financial Procedures
To provide advice to service users on financial processes
To undertake activity in support of the visiting staff process, onboarding and offboarding as required
To be responsible for local space and infrastructure matters such as ensuring common areas are presentable, reporting issues and ensuring their resolution
To undertake activity to help ensure that staff, visitors, and PhD students have appropriate space and equipment, liaising with Estates and Facilities and IT as appropriate
To act as a Display Screen Equipment (DSE) Assessor
We encourage this role acts as an Evacuation Marshall and, ideally, First Aider
We
To provide general administrative support for health and safety
To provide general administrative support for business continuity and risk management
- The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post._
Essential criteria
- Educated to A-level or equivalent with strong numeracy & IT skills, including MS Office, SharePoint, databases
- Excellent written & oral communication skills, with a high standard of English
- Excellent organisational and time management skills
- Experience of office administration & dealing with budgetary and financial processes
- Proactive, methodical, flexible approach with attention to detail
- Ability to work both independently and as part of a team
- Ability to deal with a wide variety of people in a professional and confident manner
- Ability to demonstrate a commitment to equality, diversity, and inclusion
- Administrative qualification
- Experience of committee administration
- Experience of current H&S legislation for an office environment
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